Address
Form of work70% Administrative Office Support
20% Special Projects, Event Support, and Outreach
10% Other Duties as Assigned
- Serves as Assistant to the Associate Vice Chancellor and coordinates calendars and schedules for the Office of Economic Development team. Uses discretion to prioritize meeting requests, scheduling appointments and communications.
- Prepares correspondence and initiates actions to resolve calendaring issues and other office related matters.
- Works independently to follow-up on outstanding items to ensure timely completion of assigned tasks.
- Plans travel itineraries, submits travel authorizations, reconciles travel expenditures, prepares and submits travel expenditure reports in accordance with university policy.
- Manages department p-card activities, reconciles expenditures and processes paperwork in accordance with university policy.
20% Special Projects, Event Support, and Outreach
- Assists with special projects to prepare and disseminate documents, reports, assembling materials/packets, copying, tracking activities etc. Utilize Microsoft Office Teams and SharePoint for document sharing as appropriate to manage projects.
- Provides administrative support for periodic outreach activities associated with the OED. This may include campus visits by external stakeholders, workshops, conferences, and other events. Activities would include scheduling meetings, coordinating across campus units relative to space, catering, parking and other needs as appropriate.
- Works independently to handle projects that impact the organization by collaborating with internal and external entities on behalf of the Office of Economic Development.
- Coordinates with various constituents and committees to ensure proper meeting attendance, preparation of materials and to meet various internal timelines/deadlines.
10% Other Duties as Assigned
