Administrative Assistant (Warehouse)

Wages: $16.00 - $19.00/hr DOE

ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Responsibilities:

• Organizes and maintains office area to present a neat and professional appearance.
• Prepares letters, memos, reports, procedures, etc., as required by General Manager or Operations Manager.
• Completes day-to-day administrative items (e.g. data entry, expense reports, filing).
• Answers telephone calls and takes messages, Provides information to callers tactfully and diplomatically.
• Assists others with administrative projects and performs miscellaneous duties as needed.
• Processes time-sensitive packages to shipping sources (FedEx, UPS, USPS, etc.) when necessary.
• Makes copies of documents/reports, etc.
• Manages office supplies and submits supply orders as needed.
• Manages office machines and coordinates repairs with vendors.
• Performs information research for Management Staff as needed.
• Maintains cleanliness of conference room and assists as needed for preparation of meetings.
• Reliable attendance at scheduled shifts.
• Performs all duties in conformance with appropriate safety and security standards.
• Performs all other duties as assigned or needed.

POSITION QUALIFICATIONS

Core Competencies:

• Attendance - Ability to work the required schedule and arrive at work on time. Ability and willingness to work the voluntary/mandatory overtime that is required during the busy season.
• Communication - Ability to effectively communicate in writing and verbally courteously and professionally with others. Ability to understand and follow verbal and written instructions.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Relationship Building - Ability to establish and maintain effective working relationships with customers, co-workers, and management.
• Productivity - Ability to maintain a level of production that meets or exceeds the established guidelines. Ability to work independently without interruptions.
• Mathematics - Ability to perform basic math (addition, subtraction, multiplication, and division) in all units of measure using whole numbers, fractions, and decimals.
• Language - Ability to read and interpret documents such as receivers, invoices, operating instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Paperwork - Completion - Ability to complete necessary paperwork neatly and accurately and according to established guidelines. Properly count, document, or scan the number of units as needed by the function that is being performed.
• Paperwork - Verification - Ability to verify paperwork necessary to ensure inventory count is correct.
• Accuracy - Ability to perform work accurately and thoroughly.
• Detail Oriented - Ability to pay attention to the minute details of a project or task and prioritize tasks. Ability to handle multiple tasks/projects simultaneously.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Autonomy - Ability to work independently with minimal supervision.
• Safety Awareness - Ability to identify and correct conditions that affect Team Member safety.

SKILLS & ABILITIES

• Education: High School Graduate or General Education Degree (GED) preferred
• Experience: One (1) to two (2) years related office experience preferred
• Computer Skills: Intermediate personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc. Strong working knowledge of MS Office including Outlook, Excel, and Word, Ability to master internal computer systems.

Experience

Required

• 1 year(s): Office Experience

Education

Required

• High School or better