Administrative Assistant & Volunteer Coordinator

The Administrative Assistant and Volunteer Coordinator performs vital administration tasks in a highly organized and professional manner and provides an initial point of contact for the Advancement office. Must handle multiple projects simultaneously, be attentive to detail, and assist all members of the office with all current or top priority assignments. Additionally, ensure the Advancement Office maintains a roster of alumni, faculty, and staff volunteers. They will be diligent in recognizing other areas of the college in need of volunteers. Must be able to communicate effectively prior to and on the day of advancement events. Working with the executive director (ED) , this position will develop ways to motivate volunteers and track their participation.

• Ensure the Advancement Office maintains a roster of alumni, faculty, and staff volunteers.
• They will be diligent in recognizing other areas of the college in need of volunteers.
• Must be able to communicate effectively prior to and on the day of advancement events.
• Working with the ED, this position will develop ways to motivate volunteers and track their participation.
• Manage the work of front desk students to provide excellent customer service to all guests: answer the phone, process donations, complete bulk mailings, create name tags, office organization, and other duties as assigned.
• Represent Advancement at various donor and alumni gatherings to manage student workers and volunteers (e.g. Homecoming & Family Weekend, Christmas Festival, Commencement, business professional coalition, Spotlight on Sports, small donor events, and others).
• Identify and recruit suitable alumni and campus partners based on the advancement department's needs and goals.
• In collaboration with the ED, provide orientation and training to new volunteers, ensuring they understand their roles and responsibilities.
• Supervise volunteers during their activities, offering guidance, and ensuring they have the necessary resources and support.

DIRECTELY SUPERVISES UP TO 4 FRONT DESK STUDENT WORKERS PER SEMSTER.

QUALIFICATION REQUIREMENTS:

• Bachelor's degree preferred but not required.
• One year of administrative/office work experience.
• Experience working in nonprofits preferred.
• Excellent oral and written communication skills to effectively communicate with employees, students, and faculty members.