Administrative Assistant to the School Director

Description of Work
**This is an anticipated vacancy**
The North Carolina Department of Public Instruction is seeking applicants for an Administrative Specialist II for the North Carolina School for the Deaf.
This position is a 12-month. Monday - Friday 8:00 am - 5:00pm.
The primary purpose of this position is Salary Grade: NC09
Position: 60038926
The primary purpose of this position is to perform multiple functions and administrative tasks to support the School's Director and the senior administrators to develop and implement the total school program.

• This position serves the administrative leadership team to implement centralized functions requiring expertise in compliance following policy and procedures that regularly includes handling confidential information.
• Functions include contact with the public, responsibility for composing, maintaining, and updating records, reports, school wide program information for external stakeholders, including the State Board of Education, Department of Public Instruction, NCSD Advisory Council, legislators, parents and alumni.
• This position is responsible for regularly organizing and updating policies and documents according to the laws and standards of state, federal and accrediting agencies.
• This position requires independent decision-making, ability to organize and prioritize tasks.
• The individual must regularly schedule meetings, develop agendas with administrators, and prepare materials and advertise public meetings, record and publish meeting minutes.
• This position supervises and/or coordinates the work of the agency administrative specialists' team in order maintain priorities, meet business needs and accomplish project deadlines.
• This position also supervises and/or coordinates the resources and work of the agency administrative specialists team related to event planning and scheduling.
• This position serves as the Pre K liaison maintaining records, attending associated meetings, coordinating inspections.
• This position also serves as a backup to the Transportation Coordinator assisting with scheduling and desk duty as needed.

Note: To receive credit for your work history and credentials, you must list the information on the State of North Carolina application in the Education and Work Experience sections of the application form. Any information omitted from the application cannot be considered for qualifying credit. NC DPI welcomes attached or incorporated resumes, cover letters and reference information, but these items will not be used for screening for qualifying credit. Please make sure the application is completed in full. "See Resume" or "See Attachment" will NOT be accepted.
North Carolina School for the Deaf is a residential school that provides elementary, middle, and high school programs for students between the ages of 3 (three) and 22 (twenty-two) for deaf and hard-of-hearing students from 46 of North Carolina's 100 counties. These students are from varying backgrounds and many have multiple disabilities. North Carolina School for the Deaf (NCSD) operates on a regular academic year, Sunday afternoon through Friday at 1:00 p.m. Support services and administration operate year-around.
Knowledge, Skills and Abilities / Competencies

• Understands and independently organizes relevant documents for Board of Trustees, audits, accreditations and strategic planning following prescribed legal and policy procedures.
• Good interpersonal skills and demonstrated ability to work with diverse internal and external stakeholders.
• Proficient Computer skills using software to include: Microsoft Office, Office 365, Google Applications, and mass notification systems to develop individual and shared group workflow documents and calendars. Monitors progress towards project completion.
• Communicates effectively using spoken language and/or American Sign Language and written English.
• Uses correct/professional grammar, and program terminology to record and compose minutes, correspondence, reports and numerical materials. Proofreads Director's reports and correspondence.
• Possesses high standards for professional accountability by planning and prioritizing the workflow in the Director's office.

Management Preferences:

• Management prefers education, training and experience for and in an academic and residential setting for students with hearing loss.
• The person in this position communicates on a daily basis with individuals with hearing loss. Management prefers intermediate to advanced competency in American Sign Language (ASL).
• NC driver's license to operate State vehicles.

Minimum Education and Experience Requirements
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
SUPPLEMENTAL AND CONTACT INFORMATION:
Any employment offer may be less than the maximum of the range due to salary equity with similarly-situated employees or the selected candidate's related education and experience.
Technical Support questions pertaining to NeoGov please call 1-855-524-5627
The Department of Public Instruction selects applicants for employment based on job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence
*Degrees must be from an appropriately accredited institution.
*Pre-employment drug testing and criminal background checks are required for all positions at NC School for the Deaf.
*Applicants seeking Veteran's Preference for employment with State Government must attach the Form DD-214.
*The work experience section on the application must be completed ~~ resume in lieu of work experience will not be accepted.
Due to the volume of applications received, we cannot provide feedback as to the status of your application via telephone call. To check the status of your application after submittal, please sign in to your state application account on line. It can take approximately 5-8 weeks to fill a position. If you do not receive a telephone call to schedule an interview, please feel free to apply for other jobs of interest and qualifications. We thank you for your interest in employment at NC School for the Deaf and wish you success in your job search.
Please visit our school website at www.ncsd.net for more information on our History.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
For temporary, contract or other supplemental staffing appointments:
There are no paid leave, retirement or other benefits associated with these appointment types.
01 Please select your highest level of education.

• PhD Completed
• Law Degree Completed
• Master's Degree Completed
• Bachelor's Degree Completed
• Associate's Degree Completed
• High School Graduate/GED

02 How would you rate your level of ASL (American Sign Language) proficiency?

• Proficient
• Intermediate
• Beginner
• No Skills

03 Do you possess a NC Driver's License?

• Yes
• No

04 Which of the following best describes your level of proficiency with Microsoft Office?

• Advanced (extensive)
• Intermediate (consistent)
• Basic (Minimal)
• No Skill Level

05 Where did you learn about this opportunity?

• OSHR Job Website
• Employee Referral
• Conference / Career Fair
• Email campaign
• Professional Association or Industry-specific job board
• Indeed
• LinkedIn
• Agency Website
• Google
• Other General Job Boards
• Other Search Engines
• Other Social Media
• Internet Advertisement

06 OSHR - In order to receive credit for the supplemental question which you have answered here, you must provide supporting documentation and/or information related to that question within the body of the application to support your answer. It is critical in our screening and salary determination process that applications contain comprehensive candidate information. Have you provided written information to these appropriate areas, to include the following: Education, Work Experience, Certificates and Licenses, and documented competencies as they relate to the position you are applying for?

• Yes
• No

07 OSHR - Have you ever been convicted of an offense against the law other than a minor traffic violation? (A conviction does not mean you cannot be hired. The offense and how recently you were convicted will be evaluated in relation to the position for which you are applying)?

• Yes
• No

08 OSHR - If you answer "yes" that you have been convicted of an offense against the law other than a minor traffic violation, please explain the nature of the conviction and the offense. If you answered "no" to the conviction question, please enter N/A as your response.
* Required Question