Administrative Assistant to the Director of Facilities and Security

The Administrative Assistant to the Directorof Facilities and Security provides administrative support to assigned Director; acting as liaison between the Director and other parties; and monitors assigned programs and/or projects within the Property Management department. The Administrative Assistant must have the ability to acquire knowledge of program operations, policies, and procedures.

Role and Responsibilities

Duties/Responsibilities:

• Performs advanced technical assistance work; requisitions and tracks merchandise, supplies, parts, and equipment necessary for Property Management activities.
• Ability to communicate effectively with individuals and groups verbally and in writing.
• Willingness to become knowledgeable regarding policies and regulations related to Property Management.
• Attends meetings for the purpose of conveying and/or gathering information.
• Coordinates the preparation, editing, and distribution of correspondence, reports, and forms;
• Responds to inquiries for the purpose of providing information and/or direction.
• Assists other office personnel as required in supporting them in completing their work activities.
• Maintains records/files for the purpose of documenting and/or providing reliable information using correct grammar, spelling and punctuation.
• Ability to work under standardized instructions and/or routines.
• Maintains the Director’s calendar.
• Schedules various meetings to assist in meeting staff needs and efficiently utilizing personnel, equipment, and facilities.
• Perform other duties as assigned.

Qualifications

Qualifications and Education Requirements

Required Skills/Abilities:

• Command of business English and able to write letters using correct grammar, spelling, and punctuation.
• Knowledge of office procedures and basic procedures; data input.
• Ability to communicate with others in a clear and precise manner, problem solving, analyze issues, create plans of action, and reach solutions.
• Maintain confidentiality of records and correspondence.
• Effectively use a variety of computer programs to include, but not limited to: Excel and database programs.
• Keyboard proficiency and computer literacy.

Preferred Skills/Abilities:

• Knowledge of HVAC, plumbing, electrical, carpentry, and mechanical systems (including relevant equipment and tools) is a plus.
• Ability to read and interpret safety rules, operating and maintenance instructions, and other manuals and documents.
• Bilingual in Spanish and English preferred.

Education and Experience:

• High School diploma or equivalent, college degree preferred.
• Secretarial experience in maintenance, transportation, and construction, or a combination of experience and education

Additional Notes

Physical Demands and Working Environment

• Physical demands: The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

• Work environment: Working conditions may include being in an open (shared) cubicle/workspace area.

Benefits Overview

This full-time position is benefits-eligible. The JCC contributes a portion of medical, dental and vision plan premiums and pays for Basic Life Insurance & AD&D, Short-Term Disability and Long-Term Disability. There are additional voluntary benefit plans available. The JCC has a 401(K) Plan available for elective deferral contributions for employees over 21 years of age, with no waiting period. Paid Time Off is a day-one benefit, accrued based on years of service and in compliance with the Colorado Healthy Families & Workplaces Act.

Note: This job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in this position; however, the employee will be held responsible for all duties assigned.

The Jewish Community Center values diversity and inclusiveness and is an equal-opportunity employer