Administrative Assistant To Principal, Sunnyside Elementary School,1.0 Fte

Durango School District 9-R is accepting applications for an Administrative Assistant to the Principal at Sunnyside Elementary School. Begins July 27, 2023 .
Job Title:Administrative Assistant to a Principal Pay Grade: ESP Salary Schedule
Job Family: Administrative Support FLSA Status: Non-exempt
Department: School Based
Typical Work Year: 10 months
Duties to include, but not limited to:

• Provide administrative/secretarial support to the Principal and other designated staff by composing, typing, word processing and/or formatting correspondence, newsletters, handbooks, reports and programs; coordinating meetings, taking, typing and distributing meeting minutes; maintaining and updating master calendar for the school year; creating and maintaining filing systems; preparing/distributing mail; and other related duties.
• Perform personnel management functions including managing employee time and attendance by tracking daily absences, entering time and attendance data and submitting related reports, managing substitute coverage for the building, maintaining and updating all personnel changes, preparing various payroll documents and scheduling interviews. Maintain confidentiality of all related data.
• Assist with financial duties for the school including monitoring school budget(s) and reporting variances to supervisor; maintaining bookkeeping-related databases; performing purchasing card requisitions; receiving, inventorying and delivering incoming shipments; maintaining and organizing invoices and packing slips; collecting monies for fundraisers, fines, fees and other activities; preparing and making bank deposits; creating and submitting reports to Financial Services; managing petty cash account and reimbursement checks; reconciling school accounts and bank statements; and processing monthly budget reports after supervisor's review.
• Perform other duties as assigned, including providing back-up coverage to other positions, registering new students, assisting students in the health clinic and contacting parents/guardians as necessary. Clinic duties may include assisting students with minor injuries and illnesses, dispensing authorized medication, contact parents or emergency medical personnel if needing and keeping accurate records of care given.

EDUCATION AND TRAINING: High school diploma or equivalent.
EXPERIENCE: Experience is preferred but may not be necessary for hiring.
CERTIFICATES, LICENSES, & REGISTRATIONS: Criminal background check required for hire. CPR and First Aid training preferred at hire; required one month after hire. Meds administration required one month after hire.
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Oral and written communication skills.
• English language skills; multilingual skills preferred.
• Interpersonal relations skills.
• Personal computer and keyboarding skills.
• Customer service and public relations skills.
• Critical thinking and problem solving skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks/priorities with frequent interruptions.
• Ability to promote and follow Board of Education policies, Superintendent policies and building/department procedures.
• Ability to communicate, interact and work effectively and cooperatively in a team setting
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software.
• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, Email, etc.

Durango School District 9-R is an equal opportunity educational institution and will not discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to treatment, or employment in educational programs or activities which it operates, or any other applicable status protected by federal, state or local law. For information regarding civil rights or grievance procedures, contact Laura Galido, Compliance Officer, Durango School District 9-R, 201 E 12th Street, Durango, CO 81301, (970) 247-5411, lgalido@durangoschools.org, or the Office for Civil Rights, U.S. Department of Education, 1244 Spear Boulevard, Suite 310, Denver, CO 80204-3582, (303) 844-5695.