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Fire Safety and Protection LLC Birmingham is a leading provider of fire and life safety services. We offer inspection, maintenance, repair, design, and installation on a variety of systems for commercial, industrial, institutional, and governmental facilities. The company is led by veterans of the fire and life safety industry.
About the Administrative Assistant positionWe are looking for a reliable Administrative Assistant Service & Inspectionswho will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.
You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. It is also required to have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry.
Administrative Assistant responsibilities are:- Arrange events, appointments and travels
- Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
- Attend meetings and take detailed minutes
- Participate in the preparation of regularly scheduled reports
- Organize contact lists and filing systems
- Meet and support visitors
- Help clients and company representatives contact each other
- Review and update office policies and procedures
- Monitor office supplies and research new deals and suppliers
- Prepare and submit expense reports
- Collaborate with executive and senior Administrative Assistants to handle requests and queries from senior managers
- 3+ years' experience of working on an Administrative Assistant, Virtual Assistant (http://www.link...) or other relevant position
- Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
- Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
- Strong time management and problem solving skills with the ability to prioritize work
- Outstanding written and verbal communication skills, with close attention to detail
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus
Fire Safety and Protection (FSP) is laser focused on creating a culture that thrives on developing our people and protecting our clients' assets. One of the ways we do this is by rewarding those who contribute to our continued growth. Some of the things that you can expect when joining our professional selling team include:
Company paid benefits:
- 50K Basic Life/AD&D Insurance
- Long Term Disability
- Employee Assistance Program
- Paid Time Off (PTO)
- 7 Paid Holidays
Voluntary Health Benefits:
- Medical, Dental, Vision
- Voluntary Life/AD&D
- Voluntary Short-Term Disability
- Supplemental Benefits: Voluntary Accident, Voluntary Critical Illness
- 401k Retirement Plan (Traditional & Roth)
HEALTH & SAFETY
The personal safety and health of each employee of our organization is of primary importance. We believe that our employees are our most important assets and that their safety is our greatest responsibility. It is Fire Safety & Protection, LLC's objective to ensure a safe and productive working environment for all employees At FSP we believe that illnesses and injuries can and must be prevented. We believe in empowering each employee to create and maintain a safe and healthy environment
