Administrative Assistant- Public Works

Salary: $19.54 - $22.99 Hourly
Location : Archer Complex, Cheyenne
Job Type: Full Time
Job Number: 2024-00009
Department:Public Works
Opening Date: 01/25/2024
Closing Date: 2/16/2024 11:59 PM Mountain
Hiring Range: $19.54 - $22.99 Hourly
Full Salary Range: $19.54 - $26.43 Hourly
Summary
Under direct supervision, performs a variety of general administrative tasks and provides clerical assistance to an assigned office/department
Essential Job Functions
Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Provides administrative support to ensure efficient operation of the Laramie County Public Works (LCPW) office.
• Maintains a high level of confidentiality and security in all aspects of job duties.
• Assists the Executive Assistant, as needed.
• Acts as the initial representative for phone calls and in person visitors to LCPW.
• Provides customer service to internal and external clients. Provides effective communication to all levels of the organization.
• Provides polite and professional customer service assistance to internal and external parties through verbal and written communication (via phone calls, email, and/or in person interactions).
• Carries out administrative duties such as filing (digital and paper), typing, data entry, copying, binding, scanning, etc.
• Processes and performs data input in relation to personnel information and the asset management system(s), as required.
• Performs accounting and financial record keeping activities including daily/monthly deposits, creating invoices and preparing bills for payment.
• Maintains office equipment and supply inventories, troubleshoots office equipment problems, and coordinates repairs with support, as needed, from the executive assistant.
• Maintains and updates departmental forms.
• Takes, prepares, and maintains meeting minutes as required.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Holds up to date Notary Commission Certificate, performs notary tasks as required.
• Performs other duties as assigned or required

Qualifications
High School Diploma or equivalent; two (2) years of office clerical support experience; or equivalent combination of education, training and experience. Depending on area of assignment, additional licenses, certification may be required.
Knowledge and Skills:

• Knowledge of administrative/clerical practices and processes.
• Knowledge and skill of working in standard office software applications and database management, including and not limited to Microsoft Office Suite
• Knowledge and skill with marketing tools, social media platforms (such as Facebook), and content management systems (such as Canva).
• Knowledge of standard office equipment.
• Knowledge of customer service standards and protocol.
• Knowledge of record keeping and basic accounting processes.
• Skill in coordinating day to day administrative activities for area in which assigned.
• Skill in effective communication with all levels of individuals.
• Skill in performing general administrative support functions.
• Skill in providing customer service assistance in person and by telephone/email.
• Skill in effectively interacting with the general public and other relevant parties.
• Skill in preparing and maintaining correspondence, reports, records, documentation and files.
• Ability to be self-motivated and work independently, with strong attention to detail, time management and organizational skills.

Laramie County provides a competitive benefits package. For a detailed summary of the benefits provided please click the link below to access our benefit page.
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01
What is your highest level of education?

• No Education
• High School Diploma or GED Equivalent
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate Degree

02
How many years of clerical experience do you have?

• No experience
• 1-3 Years experience
• 4-6 Years of experience
• 7-9 Years of experience
• 10 or more years of experience

03
The hours of operation for Public Works are Monday through Thursday 6 AM to 4:30 PM. Is that something you will be able to accommodate?

• YES
• NO

04
This position will work with/assist a diverse group of citizens and employees/coworkers. What interpersonal skills do you have that transfer to an Administrative Assistant job?
05
What appeals to you about this position?
06
Which type of office environment do you excel in?
07
Give examples of specific software/computer programs you have used in a professional setting. What advanced functionalities are you familiar with?
Required Question