Administrative Assistant (Part-Time)

SUMMARY / JOB PURPOSE

Provides administrative support to office. This person will be professional, polite, and attentive, while also being accurate. This person will always be prepared and responsive, willing to meet each challenge directly. This person should be comfortable with computers, general office tasks, and excel at both verbal and written communication.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages; meets and greets visitors in a courteous and professional manner
• Reviews and responds to daily internal/external mail; sends and receives faxes
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes
• Coordinates calendar and schedules appointments
• Coordinates meetings, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
• Track, monitor and update agents’ activity, leads, appointments and sales including recording sales activity and data on agency boards.
• Act as intermediary for the Sales Manager regarding client and agent calls and questions (i.e. screen, address and forward as needed depending on the issue)
• Performs other duties and special projects as assigned by supervisor
• Assist in recruiting activity including sourcing candidates, scheduling interview appointments and onboarding new agents.

QUALIFICATIONS:

• High School Diploma, three to five years related experience, or equivalent combination of education and experience
• Excellent verbal and written communication skills
• Excellent Excel Skills, Typing and other Microsoft Office Products
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail
• Ability to work on complex projects with general direction and minimal guidance
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Creative, flexible, and innovative team player
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

Must have the following skills:

• Accounting background – will be working with numbers all day.
• Typing speed – 50+ wpm minimum
• Advanced Excel knowledge
• Excellent attention to detail
• $16.00 p/hour
• Willing to work additional hours during deadline week.
• Part-time hours: 4 hours/day - 8a-12pm or 9a-1pm

Job Type: Part-time

Pay: Up to $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: Remote