Administrative Assistant Intern

Position: Administrative Assistant (Intern)

Location: Chicago, IL

Hours Worked: 20+ Hours

FLSA: Non-Exempt

Job Type: Internship/Entry Level

Reports To: Chief Executive Officer/Executive Assistant/Administrative Assistant

About Us: Cardenas Marketing Network (CMN) is at the heart of the multicultural Hispanic market. For over 30 years, we have been helping brands reach the fastest-growing consumer segment in the U.S. through passion points of music, sports, and culture. Our unique and unmatched experience allows us to engage on a deeper level across every touch point. Our expertise includes shopper marketing, insight & strategy, experiential, branded content, digital, media buying and sponsorship activation. We believe… Experience Is Everything.

What We Are Looking For: Cardenas Marketing Network (“CMN”) is a fast-paced and high-growth working environment. The ideal candidate must be prepared to work in a fast-moving setting and possess the ability to be flexible in many different situations. The Administrative Assistant Intern performs a wide range of administrative duties including scheduling, writing, editing, coordination of information, organizing files, and communicating pertinent information to the proper individuals. The Administrative Assistant Intern displays a level of professionalism and acts as a direct support to the executive assistant and Administrative Assistant, who support the CEO.

What You Will Be Doing:

Administrative Responsibilities

• Updates the central touring calendar with new show announcements as directed
• Works to maintain physical and digital filing systems on Teams, ensuring easy access to important documents, contracts, and reports
• Assists with updating concert/event memorabilia inventory database
• Supports in researching domestic/international travel for special events
• Conducts research for business-related supplies as directed
• Ad-hoc research projects and administrative responsibilities as required

What You Bring to the Table:

• Currently enrolled in college courses related to business, administration, or similar field OR recent graduate looking for entry level internship work
• Bilingual Spanish both verbal and written required
• Committed to an in-person work culture and access to reliable transportation
• Strong computer skills required and high proficiency in Microsoft (Word, Excel, PowerPoint, Outlook.)
• Elevated level of written and verbal communication skills
• Basic knowledge of general office procedures, concepts, and practices
• Strong time management and organizational skills with an understanding of tight deadlines
• Quick comprehensionskills

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

This is a sedentary role; however, some walking, filing, and organization is occasionally required with the ability to lift items around 25 lbs.

Cardenas Marketing Network (CMN) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.