Administrative Assistant - Human Resources

Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted:
11/16/2023
Location:
Central Office
Date Available:
TBD
Closing Date:
11/30/2023ADMINISTRATIVE ASSISTANT - HUMAN RESOURCES
POSITION TITLE: Human Resources (HR) Administrative Assistant
WORK DAYS: 230
REPORTS TO: Human Resources Coordinator and Director of Human Resources
FLSA: Non-Exempt
PREFERRED REQUIREMENTS:
1. Educational Level: Four-year degree in HR/Management or related field.
2. Experience: Minimum of one-year of satisfactory HR experience.
3. SHRM certification or specialized HR training.
4. Excellent written, oral, and interpersonal communication skills; organization; planning; employee relations; and computer technology skills.
5. Experience with Frontline Education (Recruitment and Hiring, Time and Attendance, and Absence Management).
6. Development and management of webpage.
PRIMARY FUNCTION: Coordinate assigned employment processes and related services provided to applicants, new employees, and current District employees using Frontline, MUNIS and other computer programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Prompt and regular attendance.

1. Demonstrate excellent written, oral, and interpersonal communication skills; organization; planning; employee relations; and computer technology skills.

1. Assist with processing hiring actions and personnel changes to include entry of MUNIS Personnel Actions using data from Frontline Applicant Management System.

1. Assist the HR Coordinator in HR's role when processing payroll.

1. Enter payroll changes in MUNIS.

1. Enter certificate Upgrades in MUNIS.

1. Assist in completing the initial and renewal of certificates for certificated employees.

1. Assist HR Coordinator in completion of the District's CPI reports.

1. Assist in processing, management, and storage of criminal background histories.

1. Assist in developing and ensuring that all job descriptions are current.

1. Assist in salary administration planning and implementation.

1. Maintain accurate information for statistical purposes; use database management software and other tools to produce reports; and generate reports to support HR and District information needs.

1. Scan and file documents.

1. Responsible for maintaining the HR webpage.

1. Maintain HR social media communications.

1. Assist with recruitment and onboarding of new employees.

1. Perform research as needed.

1. Assist with HR process development and improvement.

1. Perform other duties as assigned.

The specific duties and responsibilities shown in this job description are not intended to nor do they limit in any manner the employer's ability to establish or change the content, nature or functions of the duties and responsibilities for the job described above. The employer may add to, delete or alter specific duties and responsibilities at any time with or without notice. The statements are not all- inclusive and represent typical elements and criteria considered essential to the successful performance of the job. The job may have fewer, more or different duties and responsibilities assigned than those listed in the job description. EOE 11-16-2023