Administrative Assistant

Administrative Assistant
At Ormat, people are our greatest assets. Our team members come from diverse backgrounds and share a passion for making a difference with renewable energy. Headquartered in Reno, Nevada, at Ormat Technologies, Inc. (NYSE:ORA), we are always on; delivering renewable power and energy solutions to our customers around the clock and around the world.. Our vertically integrated structure enables us to leverage our renewable energy expertise, our core capabilities, and our global experience to supply and develop clean, reliable energy solutions from geothermal power, recovered energy, and energy storage solutions. As the Administrative Assistant you will be supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

• Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System for various tasks

• Responsible for ensuring that purchase orders have received proper approval(s)

• Process invoices through Ormat's Purchasing System on a timely basis

• Responsible for new vendor set up including obtaining and verifying vendor insurance requirements

• Assist in the preparation of accruals for various tasks

• Prepare and manage all weekly / monthly reporting

• Review and process expense reports

• Responsible for processing correspondence and paperwork for purchase orders

• Responsible for running office errands as needed

• Assist in scheduling and organizing activities, meetings, conferences and luncheons

• Assist with travel arrangements for department’s employees

• Assists with administering the plant petty cash fund(s)

• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

• Must be able to operate a vehicle in a safe manner

• Must be able to work occasional overtime as required

• Invoice and cost management

• Track and process company credit cards

• Prepare ad hoc reports, analysis and conduct special projects

• Review and update budgetary reports on a regular basis

• Responsible for understanding the monthly accrual process and ensuring accuracy

• Provide administrative support in all areas as needed

• Answering, screening and forwarding incoming phone calls

• Maintain office security by following safety procedures and controlling access via the reception desk

• Ability to be resourceful and proactive when issues arise

Other Responsibilities

• Keep work area neat and orderly

• Comfortable working both independently and as a part of a dynamic team

• Effectively interact with all levels of employees

• Develop and maintain business relationships with vendors

• Performs other related duties and projects as assigned by management

Education, Experience, and Skills Required

• The ability to understand procedures and instructions specific to the areas of assignment as would be acquired in three to four years of high school with at least 1 year of knowledge of administrative and office procedures

• One year of general work experience preferred

• Must be able to communicate with other employees at a read and write level that will enable the admin to perform the work in a safe and efficient manner

• The ability and knowledge to operate a variety of standard office equipment

• Ability to analyze, gather and summarize data for reports and find solutions to various administrative problems

• Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations

• Must be able to establish priorities and meet deadlines

• Professional appearance and telephone etiquette essential

• Excellent verbal and written communication skills required

• Basic knowledge and experience of Microsoft Outlook, Word and Excel

• Problem assessment and solving skills

• Attention to detail and processing accuracy. Gathering and monitoring information; including close checking and monitoring of all work tasks and processes

• Commitment to maintaining confidentiality and adhering to company ethical norms

• Must be able to operate a vehicle and possess at any time a valid driver’s license with a driving record acceptable to ORMAT’s auto insurance carrier

Additional information
All your information will be kept confidential according to EEO guidelines.

Job Type: Full-time