Administration - Hr Generalist

GENERAL SUMMARY
 

Performs a variety of complex and routine administrative, technical, and professional HR functions including policies, programs, and procedures to ensure stable associate relations, productive work environment, and company goals and objectives. Coordinate and administer (by means of proactive planning, action, and maintenance), directly or indirectly, the Human Resources functions for the plant in assigned area(s) of Benefits, Compensation, Employment/Recruitment, HRIS, Payroll, Staffing, Training, and Associate Relations. May provide support assistance to Environmental, Health, Safety, and Security functions.
 

ESSENTIAL JOB FUNCTIONS
 

Serve as an associate advocate in conflict or corrective action situations to ensure fair and consistent treatment.

1. Coach, guide, and mentor group leaders and other members of management on associate relations matters including performance management, attendance, associate issues and concerns, etc.
2. Lead resolution and/or referral of specific policy-related and procedural problems and inquiries, as well as investigation of associate complaints or issues initiated by management or associates.
3. Research and investigate compliance issues regarding workers’ compensation injuries and claims, attendance, corrective actions, harassment, etc.
4. Support facilitation of performance management, coaching, and corrective action situations.

Ensure that NASG, Company, and HR policies, practices, and procedures are properly and consistently administered and lead to fair and consistent treatment of associates.

1. Lead policy/procedure communication, guidance, and related education activities to ensure HR policies, practices, and procedures are understood and consistently applied.
2. Assist and/or coordinate development and implementation of HR policies, programs, and practices.

Assist in administration of compensation and benefit programs and other associate services (e.g., voluntary purchase discount programs, company uniforms, etc.) that support Company philosophy, profitability, and success.

1. Support payroll and benefit administration by assisting associates with inquiries or issues regarding benefits, pay, annual enrollment meetings, status changes, vacation, leaves of absence, etc.
2. Ensure associate enrollment benefit forms/changes are accurate, current, and maintained in HRIS and associate files.
3. Verify and check hours and pay codes in HRIS on a weekly basis.
4. Compile supporting data and amounts for incentive payouts (e.g., attendance) to hourly associates.
5. Maintain all temporary timesheets and hours and report to agency on a weekly basis.
6. Support administration of classification programs which includes classifying and reclassifying positions and writing job descriptions.

1. Provide assistance and coordination in the maintenance and management of specialized human resource information and measurement/reporting systems.

1. Perform specialized technical tasks, such as benchmark evaluation, technical research, and labor trend analysis.
2. Prepare reports, graphs, charts, and statistical analyses, and participate in presenting reports and proposals to HR and senior management.
3. Provide support assistance for tracking, management, and month end reporting of direct/indirect headcount, overtime, attendance, turnover, leaves of absence, , safety incidents, and other HR Key Performance Indicators (KPI), etc.

Support associate communication, involvement, and recognition activities including service awards, all-associate events, business review communication meetings, etc.

1. Plan and execute associate and team building activities to help promote a positive work environment and effectively raise associate morale such as holiday activities, plant luncheons, environmental activities, etc.
2. Assist with planning, organizing, and executing associate internal communications, bulletin board postings, two-way communications, and feedback systems including monthly plant communication meetings, roundtable meetings, suggestion programs, and opinion surveys.
3. Administer service award and other recognition programs.

Assist with employment and recruitment processes for filling hourly and salaried positions with internal and external personnel due to attrition, promotions, and transfers.

1. Support development and execution of recruiting strategy with hiring managers.
2. Conduct internal and external postings including pre-screening of applicants.
3. Coordinate and facilitate interview process.
4. Assist hiring manager in their decision-making regarding entire hiring process.
5. Coordinate critical pre- and post-employment processes including job offers, associate referrals, background checks, candidate notifications, and new hire orientation preparation and support.
6. Evaluate recruiting and interviewing processes and makes recommendations for continuous improvement.

Assist with education, training, and organizational development efforts.

1. Support, coordinate, and/or facilitate orientation and assimilation programs for new hires.

2. Support, coordinate, and/or facilitate legal compliance education and training.

3. Communicates with managers/supervisors to ensure the timely completion of performance appraisals and baseline training and certification.

4. Administers and monitors the Educational Assistance Program.

5. Maintains associate training records.

Prepare and assist with personnel administration activities.

1. Process personnel action and change of status forms for new hires, transfers, terminations, leaves of absence, etc.
2. Generate wage increases and ensure status changes are accurate and completed for scheduled pay progressions, annual increases, promotions, and terminations for entry in HRIS.
3. Create and maintain associate files for recordkeeping. Monitor status and upkeep of records that are related to leaves of absence and workers’ compensation.
4. Complete HRIS system entries. Monitor attendance records and prepare any corrective actions required. Maintain attendance tracking for hourly associates and issue corrective action as necessary.
5. Complete or administer employment verifications, benefit verifications, child support withholdings, and other miscellaneous personnel actions.
6. Establish security access for new, temporary and existing associates and maintain acc

Coordinate employment and administration of temporary associates.

1. Maintain employment related information in regard to temporary associates.
2. Arrange hire of temporary associates and collaborate with manufacturing for placement of temporary workers.

Provide support and assistance with Environmental, Health, Safety, and Security activities.

MINIMUM QUALIFICATIONS/REQUIREMENTS

Education:

• Associate’s or Bachelor's Degree with emphasis in Business Administration, HR Management, or related discipline, or equivalent combination of education and experience.

• Master's degree in related field and/or Professional certification is a plus.

Experience:

• Entry to five (5) years of relevant human resources generalist experience and academic preparation or eight (8) years of relevant experience. Manufacturing setting experience preferred.

• Minimum of two (2) years of experience in supporting HR functions in a manufacturing setting preferred. Automotive experience preferred.

• Previous experience in creating presentations and delivering to large groups.

• Experience with talent management, including recruitment, succession planning, and associate development.

• Demonstrated positive associate relations activities.

• Experience in interviewing, project management, change management, and conflict management/resolution.

• Knowledge and organizational skills necessary to maintain company records in compliance with state and federal guidelines.

• Knowledge of federal, provincial, and state employment laws of relevant country including, but not limited to, the following: FLSA, FMLA, ERISA, ADA, EEO, HIPAA, Workers' Compensation, Ontario Employment Standards Act, Ontario Human Rights Code, Mexico Federal Labor Law, etc.

Computer/Software:

• Solid working knowledge and experience with Microsoft Office and other computer-based applications (e.g., MS Word, MS Excel, MS PowerPoint, MS Outlook, Internet, etc.).

• Proficiency in MS Word, MS Excel, and MS Powerpoint preferred.

• Working knowledge and experience with implementation and administration of HRIS.