Administration Assistant

Job Title: Sr. Office Assistant

Date Posted: 3/19/2024

Location: Chattanooga, TN

Job Type: Contract Full-Time

Immediate 12 month position available in Chattanooga, TN.

Basic Function:

• Provides intermediate level administrative support to a department or Service Center.

Job Requirements:

• Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards information to internal departments for processing; performs photocopying as required.
• Prepares and enters purchase orders or voucher requests into Oracle and Maximo Financials; tracks paid invoices for budget reconciliation and planning; interfaces with vendors.
• Provides customer service, internally and externally; answers routine questions, provides information, resolves or researches issues, provides follow-up.
• Performs other support duties specific to functional department.
• Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.

Secondary / May or May Not Be Applicable:

• Reviews budgeted vs. actual expenses for variances; tracks expenses.
• Reconciles corporate credit card statements; enters into Oracle HCM or forwards to Accounts Payable department.
• Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup. Plans Service Center Events and Community Volunteer Events
• Monitors open and pending work orders.
• Serves as central point for information requests and/or information distribution (e.g., announcements, reminders, bulletin boards) pertinent to department or service center.

Education Requirements (Required):

• High school diploma or GED

Experience Requirements (Required):

• 2-4 years support or administrative experience OR
• Equivalent academic education and experience

Knowledge, Skills & Abilities (Required):

• MS Office Suite – intermediate proficiency
• Oracle Financial and Human Resources – basic proficiency
• Ability to communicate with all levels of a diverse organization
• Flexibility
• Attention to detail

Certifications/Licenses:

• None required

Behavioral Attributes:

• Executing for Results
• Collaboration and Building Relationships
• Learning and Thinking
• Industry Knowledge/Business Acumen
• Honoring Corporate Values & Standards

Additional Information:

• Working Conditions/Physical Requirements: light duty
• Keyboarding = 60-80% Constant
• On-call = none
• Travel = minimal, as needed