Administration - Administrative Asst

Site Administrative Assistant
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Previously known as Omni, when founded in 2004, Paths creates and preserves high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 9 states under management and more than 300 employees, Paths manages a suite of capabilities spanning the entire property life cycle, including development, construction, property management, maintenance, and security.
Summary/Objective:
The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with managing our property. This role reports to the Property Manager.
Classification:
Non-exempt (overtime eligible)
Essential functions/Responsibilities: duties include but are not limited to the following

• Answer, screen, and transfer inbound phone calls.
• Welcoming and directing tenants with inquiries and walk-ins.
• General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
• Retrieve documents from the filing system.
• Handle requests for information and data.
• Writing correspondences to tenants, employees, and external vendors.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings for the manager/supervisor.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
• Special projects and reporting as needed to the manager/supervisor.
• Must respect tenant’s privacy and maintain confidentiality in all aspects of the site.

Requirements:

• Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment and practices/principles of basic office management).
• Must have at least a High School Diploma.
• Affordable Housing experience is a plus.
• Candidate must carry a professional demeanor
• Candidates must be proficient in Microsoft Word, Excel, and Outlook.
• Yardi experience is a PLUS
• Possess a proactive and can-do attitude.
• Bilingual skills (i.e.: Spanish) are a MUST at certain properties
• Ability to work in a fast-paced environment.
• Possess strong multi-tasking, organizational, communication and analytical skills.

Benefits:

• We pay 100% of medical benefits, for employee only. Dental, vision and additional benefit selections plan options also available.
• 401 (K) available plus company match
• Paid Time Off & Holidays
• Commuter Benefits
• STD, LTD, life insurance, dependent coverage

RRSG

Commuter assistance, Disability insurance, Health insurance, 401(k), Paid time off, Dependent health insurance coverage, Vision insurance, 401(k) matching, Life insurance