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Form of workPURPOSE OF CLASSIFICATION
The purpose of this classification is to perform specialized clerical work, provide customer service, and process information/documentation relating to Magistrate Court
*OPEN UNTIL FILLED*ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Receives and processes documents pertaining to department programs, operations and/or services; date stamps incoming documents; reviews documents for completeness and accuracy; applies established procedures; completes forms and documents by researching, collecting and/or calculating needed data/information; and copies, files, distributes and/or submits documents to appropriate staff, agencies or parties.
Assists customers via telephone, correspondence, and in person; answers telephones; greets customers and visitors; provides assistance, requested documents and information; explains department policies and procedures; researches and responds to questions; resolves complaints and problems; and refers persons to other staff members as appropriate.
Prepares documents, records, work orders, invoices, and/or forms requiring knowledge of department operations and services; prepares operational and statistical reports; researches, compiles, consolidates, and/or tabulates information; and prepares correspondence and letters.
Establishes and maintains information in automated files and databases; enters and updates data; maintains spreadsheets, listings, tracking data and other program and/or operational information; researches information in databases, spreadsheets and other automated files; and retrieves and reports data in requested formats.
Prepares and maintains paperwork files and records; pulls files and documents upon request; researches files and records to retrieve information; photocopies documents and distributes and/or files; requests information from other departments as necessary to complete department records/files; and purges and/or shreds documents as directed.
Receives, dates and distributes incoming mail; and prepares outgoing mail.
Orders office supplies as requested; and receives, stores, and delivers documents, office supplies and records.
May receive payments for fees or department services, record and receipt payments; and prepare payments for deposit.
Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
ADDITIONAL FUNCTIONSPerforms other related duties as required.
MINIMUM QUALIFICATIONSHigh school diploma or GED; supplemented by one year of clerical experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Employment Type: Part Time
