Admin Support Specialist I

Position Overview: Clerical duties. Accept documents in Driver Scanning. Filing. Office supplies inventory. Back up other clerical/auditor positions as needed and will report to the Admin Svc Manager.

Important Job Functions:

• Accept driver’s paperwork in the Driver Scanning program.
• Navigate the port websites to obtain the missing interchanges and scan them in SWS.
• File all the driver’s paperwork by Div.
• Import BOL in the IMS website.
• Research missing documents in the MDR and scan into SWS.

Other Job Functions:

• Assist with Driver Payroll reconciliation, referral bonuses and termination production recaps.
• Maintain office supply and company merchandise inventory.
• Provide back up to the other clerical/auditor positions on critical duties.
• Responsible for Fedex outgoing shipping.
• Upkeep of Outlook Calendar.
• Attend coffee machine (refill cups, coffee, sugar and other items needed)
• Special projects for Admin Svc Manager

Requirements:

• Good written communication skills (email)
• Good phone skills- ability to communicate w / drivers and staff members.
• Ability to learn basic Excel.
• Professional dress code/demeanor.
• Ability to handle confidential material.
• Execution of NDA (Non-Disclosure Agreement) mandatory.
• Good office work experience history.