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Form of work Position Description:
Position Description
Orders goods or services and follows up/resolves discrepancies and ensures delivery.
Authorizes requests for goods and services in corporate systems.
Insures appropriate routing and approval of purchase requests.
Maintain(s) calendars, schedules meetings, makes and cancels appointments, schedules rooms for classes, meetings, conferences, etc., coordinates audio visual, training equipment, refreshment requests.
Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.
Composes routine correspondence on behalf of the executive/work unit head.
Provides administrative support and implements procedures, may supervise others.
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head.
Trains and orients new employees, provides and explains relevant policies and procedures.
Composes routine correspondence on behalf of the executive/work unit head.
Explains departmental policy/procedure but does not interpret them.
Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/County operations.
Keys/types complex documents (e.g., technical), proofs spelling and grammar, uses multiple software packages to prepare equations, statistics, tables and/or presentations, compiles reports from edited drafts, uses macros and templates developed by others. Performs data entry with some knowledge of department/work unit/program, manipulates screens for additional entries, generates routine reports, creates simple spreadsheets, maintains databases. Compiles routine factual/numerical reports using readily available information. Processes pay adjustments, transmits on-line T&As, regularly inputs routine PRISM entries, performs payroll functions, trains new employees on how to do on-line time.
Prepares and verifies completeness/accuracy of forms/documents, provides basic new employee benefits information, explains routine personnel policies and procedures, instructs employees in proper completion of routine documents.
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas.
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.
Skills Required
Basic skills in the use of Microsoft Word.
payable processing). Ability to process and integrate complex data.
Ability to perform routine PRISM functions (e.g., process PARS, requisitions).
Ability to maintain confidentiality and be sensitive to political issues.
Experience in providing administrative support in the assigned functional area(s).
Ability to establish and maintain effective working relationships with both external and internal contacts.
Ability to perform data entry into CASPS and/or FAMIS in at least 3 functions (e.g., create shells, accounts
Basic Math Skills.
Basic skills in the use of applicable Microsoft Office Suite software.
Ability to write simple documents.
Skills Preferred Scheduling meetings, keeping calendar of Finance Director, main contact for finance director, research issues, report back, computer skills, MS suite, plus TEAMS EVENT organization skills strongly preferred.
Experience Required 3 years, but able to meet the required and preferred skills listed
Experience Preferred
Education Required HS or higher
Education Preferred
Additional Information
Position Description
Orders goods or services and follows up/resolves discrepancies and ensures delivery.
Authorizes requests for goods and services in corporate systems.
Insures appropriate routing and approval of purchase requests.
Maintain(s) calendars, schedules meetings, makes and cancels appointments, schedules rooms for classes, meetings, conferences, etc., coordinates audio visual, training equipment, refreshment requests.
Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.
Composes routine correspondence on behalf of the executive/work unit head.
Provides administrative support and implements procedures, may supervise others.
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head.
Trains and orients new employees, provides and explains relevant policies and procedures.
Composes routine correspondence on behalf of the executive/work unit head.
Explains departmental policy/procedure but does not interpret them.
Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/County operations.
Keys/types complex documents (e.g., technical), proofs spelling and grammar, uses multiple software packages to prepare equations, statistics, tables and/or presentations, compiles reports from edited drafts, uses macros and templates developed by others. Performs data entry with some knowledge of department/work unit/program, manipulates screens for additional entries, generates routine reports, creates simple spreadsheets, maintains databases. Compiles routine factual/numerical reports using readily available information. Processes pay adjustments, transmits on-line T&As, regularly inputs routine PRISM entries, performs payroll functions, trains new employees on how to do on-line time.
Prepares and verifies completeness/accuracy of forms/documents, provides basic new employee benefits information, explains routine personnel policies and procedures, instructs employees in proper completion of routine documents.
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas.
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.
Skills Required
Basic skills in the use of Microsoft Word.
payable processing). Ability to process and integrate complex data.
Ability to perform routine PRISM functions (e.g., process PARS, requisitions).
Ability to maintain confidentiality and be sensitive to political issues.
Experience in providing administrative support in the assigned functional area(s).
Ability to establish and maintain effective working relationships with both external and internal contacts.
Ability to perform data entry into CASPS and/or FAMIS in at least 3 functions (e.g., create shells, accounts
Basic Math Skills.
Basic skills in the use of applicable Microsoft Office Suite software.
Ability to write simple documents.
Skills Preferred Scheduling meetings, keeping calendar of Finance Director, main contact for finance director, research issues, report back, computer skills, MS suite, plus TEAMS EVENT organization skills strongly preferred.
Experience Required 3 years, but able to meet the required and preferred skills listed
Experience Preferred
Education Required HS or higher
Education Preferred
Additional Information
