Admin & Fiscal Support Specialist (Health Center Billing Asst)

Salary: See Position Description
Location : Maui County, HI
Job Type: Full-Time Permanent
Job Number: 2023-02475
Department: University of Hawai'i Maui College
Opening Date: 11/29/2023
Closing Date: 12/13/2023 11:59 PM Hawaii
Position Number:: 0097108
Description
Title: Admin & Fiscal Support Specialist (Health Center Billing Assistant)
Position Number: 0097108 (Job # 2023 - 02475)Job Location: UH Maui College (Maui County)Salary Information: Commensurate with Education & Experience
Full - Time
Permanent
Band A
Other Conditions:
Position may be converted from 11-month to 9-month, based on operational needs.
Duties & Responsibilities:

1. Manage patient flow and maintain records following Health Insurance Portability and Accountability Act (HIPAA) guidelines
   1. Maintains confidential patient files and is responsible for all office records management according to the HIPAA and Family Education Rights and Privacy Act (FERPA) guidelines.
   2. Assists with the use, training, collection of information, compliance and maintenance of the Electronic Health Records systems
   3. Responsible for collecting, reviewing, clearing and filing of all student health clearance records for registration at University of Hawaii Maui College (UHMC) and assist Maui College incoming students with their health clearances as required by Hawaii State Law

Assists with fiscal planning and manages inventory and purchasing

1. Ensures that all goods and services are purchased in compliance with Federal, State and University guidelines and procedures
2. Reviews, reconcile and evaluates monthly budgets and financial reporting system reports for purchasing card (p-card), revolving, and grant accounts.
3. Assists with fiscal planning, development and management of clinical budget, collects patient service fees and oversees patient insurance billing services.
4. Responsible for purchasing and inventory management
5. Assists in the accounting of all extramural funds
6. Assists in the review and analysis of the budget
7. ln conjunction with the Allied Health Fiscal Officer, developing and conducting a cost-analysis as needed for the Campus Health Center
8. Handles large purchases required by the Allied Health Department, especially when vendors are shared by Health Center operations

Manages daily administrative operations for the UHMC Campus Health Center including resolving problems related to the day-to-day operations of the clinic

1. Assist the Clinic Administrator with hiring, scheduling and terminating employees
2. Trains, reviews and supervises task assignments of student assistants who work in the office. The clinic administrator has sole supervisory authority over Medical Assistant (MA), Licensed Practical Nurse (LPN), and Registered Nurse (RN) positions

Assists with grant writing and manages grant budgets and reports such as but not limited to the family planning grant

Assist the campus in preparing for COVID-19 by using the campus Health Center supply chain in buying Personal Protective Equipment (PPE), hand sanitizer, disinfectant wipes, etc.

Other duties as assigned

Minimum Qualifications: Education and Professional Work Experience

• Possession of a baccalaureate degree and one (1) year of progressively responsible professional experience with responsibilities for Managing a Healthcare Office; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

1. Functional knowledge of principles, practices and techniques in the area of Healthcare and or Office Management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
2. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Healthcare and or Office Management.
3. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of Health care and or Office Management.
4. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
5. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
6. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications:

1. General knowledge of HIPAA guidelines and protocol.
2. Knowledge of the principles and practices of personnel and fiscal administration.
3. Knowledge of the theories, principles and practices of organization and management.
4. Ability to analyze, interpret, and apply general administrative rules and regulations to a variety of work situations.
5. Previous experience in health field

Inquiries:
Name: UH Maui College, Human Resources
Phone: 808-984-3381
Email: maui-hr-l@lists.hawaii.edu
Application Submission
Click on the "Apply" button on the top right corner of the screen to submit a completed application form and attach required documents. Documents include:

• Resume and/or Curriculum Vitae (CV)

• Three (3) professional references with contact information, including email address. Failure to submit required information will result in an incomplete packet
• Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (official transcript(s) will be required prior to the date of hire). Copies of transcripts must be attached to your application to receive credit for degree(s) and to qualify for the position. UH STAR transcripts will be accepted. Academic record/grade summaries from Institutions other than the University of Hawaii will NOT be accepted.Diplomas and copies will NOT be accepted. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. In order to be official, transcripts must have the official seal and be mailed or electronically submitted directly from the degree-granting institution. Transcripts may not be stamped as issued to student or as a student copy. Have the Registrar mail transcript(s) to the attention of UHMC HR or email to
• Minimum one-page cover letter explaining how you meet the minimum and desirable qualifications
• OPTIONAL - Letter(s) of recommendation attesting to job performance and personal character.

The application will be considered an incomplete packet if material submitted is illegible. Please REDACT references to social security numbers and birth date on submitted documents. Separate documents and application materials must be submitted for each position. All requested documents/information become the property of UH Maui College and will not be returned. Faxed, e-mailed, or incomplete application packets will not be considered. Note: If you have not previously applied for a position via NEOGOV, you will need to create an account.
EEO/AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: