Admin Assistant Iv - Ts/Sci W/Polygraph

Responsibilities for this Position
Location: USA VA McLean - Customer Proprietary (VAC393)
Full Part/Time: Full time
Job Req: RQ161736
Type of Requisition:
Regular
Clearance Level Must Currently Possess:
Top Secret SCI + Polygraph
Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph
Suitability:
Public Trust/Other Required:
Job Family:
Highly Compensated Administrative Services
Job Qualifications:
Skills:
Communication, Microsoft Office, Office Administration
Certifications:
Experience:
4 + years of related experience
US Citizenship Required:
Yes
Job Description:
Discover a career that is challenging, impactful, and mission-critical. Join our team as an Administrative Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career.
HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily
• Completing transactional duties with special attention to detail, being organized, and multi-tasking
• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• The AA shall provide the full scope of administrative support to the Office's Director, Deputy Director, Technical Director
• He/she will provide ad hoc admin support (calendars, copying, etc.) to 3-5 members of the Senior Leadership Team (SLT) as required
• Separate administrative support exists below the SLT level, but AA may occasionally be asked to assist or provide guidance based on Sponsor experience; separate support to the Front Office exists for technical tasks
• The AA will not provide administrative support to the Chief of Staff
• The AA shall be a self-starter, ideally familiar with Sponsor systems and processes, and be able to work autonomously
• The AA shall be customer facing in a dynamic environment
• The AA shall broadly understand Office's Director's rote and responsibilities with working knowledge of mission priorities
• The AA shall have professional decorum and the ability to interact with senior personnel
• The AA shall have excellent communication skills, verbal, written and listening
• The AA shall create/cancel meeting invites In a timely manner and as requested
• The AA shall prepare the Office's meetings by scheduling pre-briefs or "readaheads," providing attendee lists, ensuring access to the facility, and blocking time on the calendar for travel
• The AA shall also be able to send formal correspondence for record
• The AA shall be responsible for the Office Director's and Deputy Director's calendar - as well as the Technical Director's if requested) and must demonstrate experience with reserving conference rooms and deconflicting schedules
• The AA should also be able to proficiently update, when applicable, office calendars with leave and office level meetings; calendar management includes authority to Independently schedule/reschedule meetings based on priorities and scheduling conflicts
• The AA shall create a logical electronic filing system for all office related materials e.g. shared calendars or SharePoint sites; he/she will keep a log of all noted discrepancies, calls, interactions with customers and provide report on taskings
• The AA will acknowledge correspondence and provide status of queries or tasking within 36 hours and, he/she will serve as focal point for customer queries
• The AA will independently author professional responses to customers using proper grammar and punctuation; they will need to apply a level of good judgement when reviewing correspondence and/or responding on behalf of the Office's Director
• The AA may be asked to assist with in-processing of new staff and contractors, to include requests for system access
• They will be responsible for preparing draft correspondence, creating phone lists and COOP rosters, submitting IT system or other database requests
• External visits are rare but the AA should be able to submit visitor requests and escort visitors as necessary
• As necessary, develop/author, and update standard SOPs to support check in and access processes
• The AA shall be responsible for keeping the Director informed of daily activities and pending actions that may arise
• They will be expected to clearly write/record action items and send email to the appropriate individuals/teams for action and follows up to ensure task ere completed in timely manner
• They will escalate all outstanding tasks to management after 36 hours for situational awareness
• He/she will independently perform standard administrative duties, including answering telephone calls, typing, proofreading, and editing memoranda
• The AA shall manage office supplies and submit tickets for IT issues if requested
• The AA may be asked to prepare travel arrangements for CONUS and OCONUS travel (1 TOY per quarter on average) and assist with travel vouchers; only local POV travel for the AA is required

WHAT YOU'LL NEED TO SUCCEED:

• Position requires an active Top Secret/SCI with Polygraph clearance.
• HS Diploma and 7 years of relevant experience or equivalent combination of education and experience
• The AA's work schedule can be flexible so long as there is coverage M-F during core hours of 9am-3pm
• Proficient Word, Excel, Outlook, PowerPoint
• Able to perform duties with minimal supervision and some team interaction
• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match
• Comprehensive health and wellness packages
• Internal mobility team dedicated to helping you own your career
• Professional growth opportunities including paid education and certifications
• Cutting-edge technology you can learn from
• Rest and recharge with paid vacation and holidays

#OpportunityOwned
#GDITCareers
#WeAreGDIT
#Jet
#CJPost
#EAPolyReferrals2023
#AdminPoly2023
#IntelAdminJobs
Scheduled Weekly Hours:
40
Travel Required:
10-25%
Telecommuting Options:
Onsite
Work Location:
USA VA McLean
Additional Work Locations:
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.
We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.
GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.
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