Accounts Payable Technician

At the DNR, we are committed to the conservation and management of the state's natural resources for outdoor recreation, economic development, and a sustainable quality of life. Apply with us and find your path.

Working Title: Accounts Payable Technician
Job Class: Accounting Technician
Agency: MN Department of Natural Resources

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/06/2024
• Closing Date: 03/26/2024
• Hiring Agency/Seniority Unit: Department of Natural Resources
• Division/Unit: Operations Services Division / OMB Accounts Payable
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.60 - $30.52 / hourly; $45,100 - $63,725 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 207 - Technical/AFSCME
• AFSCME Work Area: Division of Operations Services - Central Office Headquarters
• Work Location: St Paul, Grand Rapids, Bemidji, and New Ulm
• FLSA Status: Non-Exempt
• Telework Eligible: Yes - details in the job summary
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The DNR is currently seeking to fill multiple full-time Accounting Technician positions to work in the Accounts Payable unit of the Operations Services Division. This position exists to provide agency fiscal support to ensure all accounting functions and processes for the Department of Natural Resources (DNR) are performed accurately and in accordance with state regulations and procedures, DNR policy, labor union contracts and Generally Accepted Accounting Principles and practices in the DNR Central or Regional Office, Operations Services Division (OSD) and the Office of Management and Budget Services (OMBS) to include Accounts Payable unit.

Responsibilities include but are not limited to:

• Audit and enter SWIFT transactions, including but not limited to; supplier invoices, purchasing card payments, sales tax not paid payments, intra and inter-agency payments, expenditure corrections, M.S.16A payments, rush payments, department claim payments, yearly property tax payments and pull warrant payments.
• Analyze documents for accuracy and completeness and communicate with business unit staff to resolve problems. After entering payments in SWIFT, monitor for valid budget and approvals. Ensure all payments are made timely and in compliance with terms of the agreements, State laws, policies and procedures. Respond to and advise suppliers and MMB concerns on payment processing, including supplier calls and returned warrants.
• Process transactions in SEMA4 including but not limited to: Employee Business Expenses and corrections. Audit and process Employee Expense Forms on a bi-weekly basis as scheduled to meet payroll deadlines. Analyze claimed reimbursements to ensure transactions comply with the appropriate labor union agreements or compensation plans as well as State rules and regulations and State policies and procedures.
• Recognize and communicate with DNR employees to resolve issues and prepare transactions for entry. Provide post entry audit of transaction reports to ensure transactions were entered accurately.
• To perform other administrative and financial tasks or duties as needed or assigned by the Accounts Payable Service Hub Director or the Accounts Payable lead worker or other DNR OMBS Management to ensure services to clientele and overall objectives are accomplished. This includes but is not limited to monitoring the shared Accounts Payable in box, monitoring the bilateral netting query, quality control check of document file names and other financial tasks or duties as needed or assigned so services to clientele are accomplished.

This position may be eligible to telework which is subject to change. If approved, the employee would be required to complete a telework agreement. This position may require reporting to the primary work location on an occasional basis for meetings, training, onboarding, or as needed by supervisor.

The selected candidate will have the option to report to one of the following locations: St Paul, Grand Rapids, Bemidji, or New Ulm. Specific location will be determined at time of selection.

Minimum Qualifications

• One (1) year of para-professional experience performing Accounts Payable functions in a business/finance/accounting setting.
• Knowledge of office procedures and equipment sufficient to communicate via email, process documents, perform data entry, and audit documents.
• Accounting skills sufficient to analyze, interpret, and prepare financial information, records, and reports: locate errors and recommend solutions to procedural or other fiscal problems.
• Organizational and interpersonal skills sufficient to prioritize large volumes of work and meet deadlines with accuracy.
• Word processing skills sufficient to use software such as Microsoft Word and Excel, in order to create documents such as invoices, financial statements.
• Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
• Communication skills sufficient to communicate policies and procedures clearly, effectively, and in a positive manner.
• Mathematical skills sufficient to calculate review and reconcile data and balance accounts.
• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records, and reports; locate errors; and recommend solutions to procedural or other fiscal problems.

Preferred Qualifications

• Associate degree in Accounting or Finance.
• Knowledge of the Statewide Integrated Financial Tools (SWIFT) or other private or governmental accounting system, sufficient to query and compile records and reports.
• Knowledge of audit procedures sufficient to ensure compliance with all rules and regulations.
• Knowledge of budget terminology.
• Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level.
• Experience working in government and the ability to interpret and explain state rules, statutes, policies, and procedures related to accounting practices and fiscal policies, procedures, and practices.

Additional Requirements

No driving duties required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Toni Golden at toni.golden@state.mn.us or 651-259-5566.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tava Cayo at chatava.cayo@state.mn.us.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.