Accounts Payable Specialist (Temp)

Headquartered in the Houston metropolitan area, Universal Plant Services has 14 full-service facilities spanning the U.S. Gulf Coast, West, and Midwest, making it one of the largest specialty service companies in North America. With our demonstrated commitment and capability to address client needs and requirements wherever their operations occur, UPS offers a world of equipment service capabilities.

For 30 years, Universal Plant Services (UPS) has been a comprehensive service provider for the energy industry, providing project management, installation, maintenance and repair services for rotating and fixed equipment for daily maintenance requirements, turnarounds, and capital projects.

NO SOLICITATION FROM AGENCIES. WE DO OUR OWN IN-HOUSE RECRUITING

Universal Plant Services is a Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

JOB SUMMARY:

Universal Plant Services located in Deer Park, TX is searching for an Accounts Payable Specialist with 3 plus years of High Volume Full-Cycle AP experience. Prefers someone who has done AP for a Large company. Experience in Viewpoint (Vista Construction Accounting Software) is a plus! This job is a temporary position with a possibility for full-time employment.

JOB DESCRIPTION:

• Process/review invoices including review of proper coding, proof of purchase and verification of approvals
• Process/review, code and gather approvals for employee expense reports
• Enter invoices into Accounts Payable system
• Correspond with vendors and respond to inquiries
• Reconcile vendor statements, researches and corrects discrepancies.
• Assist with month-end close and annual year-end close
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices.
• Other related duties as assigned.

REQUIREMENTS:

Required Education

• High school diploma required; Business or Accounting degree preferred.

Required Experience

• Minimum 3 years of Full-Cycle Accounts Payable experience and excellent organization skills
• Experience with Viewpoint (Vista Construction Accounting Software) preferred.
• Experience entering and paying Expense Reports
• Experience coding invoices, expense reports and check requests with correct GL codes
• Proficient in Microsoft Excel

Required Skills

• Good understanding of various state sales tax
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records

Physical Requirements

Must be able to sit for long periods of time.

Use repetitive hand motions.

Prolonged use of the computer.

Equipment Used

Microsoft Office (Outlook, Word, Excel, Viewpoint and SharePoint).

Computer, telephone, copier, scanner, and printer.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Working Conditions

This position operates in an office environment.

Job Type: Full-time