Accounts Payable Specialist

JOB SUMMARY:

Perform accounting and clerical duties related to the efficient maintenance and processing of Accounts Payable transactions.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors.

• Charge expenses to correct accounts by analyzing invoice/expense reports and recording entries.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Clarify questionable invoice items, prices or quantity.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Handle all vendor correspondence via phone or email.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Assist with monthly status reports and monthly closings.
• Report sales taxes to multiple states by calculating requirements on paid invoices.
• Continuous improvement of processes.
• Perform other duties as required to support the Accounting Department.

ESSENTIAL JOB QUALIFICATIONS:

• Good analytical and problem-solving skills, along with a high level of attention to detail.
• Willingness and ability to learn and work with new systems.
• Exceptional interpersonal, verbal, and written communication skills.
• 10-key by touch
• Proficient in Microsoft Office Suite: Outlook, Word, with advanced Excel experience.
• Experience with NetSuite or large company ERP systems.
• Ability to work extra hours during month end close and as needed.

EDUCATION & EXPERIENCE REQUIREMENTS:

• High school diploma, GED, or equivalent required.
• Bachelor’s degree in accounting, finance, or related field a plus.
• 1-2 years’ Accounts Payable experience.

GENERAL SKILL REQUIREMENTS:

• Communication – Writes clearly, concisely, and persuasively; speaks tactfully and convincingly; listens well; shares work related information; must be computer literate, and capable.
• Problem solving – Ability to evaluate situations, review options and set priorities within scope of authority; must be able to identify activities for completing assignments by allocating time/resources; ability to multi-task and switch focus quickly.
• Initiative – Ability to be self-motivated and complete tasks without supervision’ results oriented; seeks self-improvement, enhancement of skills, and professional growth.
• Meeting commitments – Assumes total accountability for meeting daily commitments with clear understanding of his/her impact on project schedules.
• Quality of work – Sets and maintains high goals and standards for self while understanding and conforming to team standards; achieves a volume of acceptable work within allotted time; work produced achieves established standards for thoroughness, accuracy, neatness, and acceptability.
• Professionalism – Must display high level of professionalism in conduct, attitude, and attire appropriate for the work area; ability to work with people at all levels; must understand “internal customer” concept; able to exercise authority and respond to criticism.
• Leadership – Ability to inspire teamwork and high morale; constructively influence the performance of others; able to obtain results through others; ability to solve problems and make decisions within the scope of authority.

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Work Location: In person