Accounts Payable Clerk/Assistant To The Business Manager

JOB SUMMARY
Under general supervision, this position provides support to the accounting functions of the District on a timely basis and ensures District revenues are within budget and allocated accordingly. This position handles daily work pressures, requiring constant concentration to a volume of work which must be completed within a limited period of time.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Follows and maintains knowledge of all District policy(ies) and procedures.
2. Maintains a general knowledge of the laws of the state of Oregon applicable to school business.
3. Performs general office duties including answering multi-line phones, routing telephone calls or messages to appropriate staff, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
4. Completes a high volume of computer data entry work, using District computer programs, to input high volumes of data ensuring speed and accuracy, including confidential data, in an environment with constant interruptions.
5. Assists and acts as back up to District Secretary.
6. Prepares bank deposits and reviews account statements.
7. Prepares and processes Accounts Payable.
8. Processes all miscellaneous payments/reimbursements e.g., staff mileage requests, employee reimbursements, professional development/tuition reimbursements.
9. Assists the Business Manager in budget preparation, documentation, monitoring, and reporting.
10. Assists Business Manager with coordination of group or quantity purchasing through the ESD, other agencies or vendors as required.
11. Responds to staff inquiries on purchase order processing and receiving of merchandise and/or services.
12. Assists in staff training on purchase order processing.
13. Processes purchase order requisitions, verifies delivery and issues vendor payments while ensuring accuracy.
14. Assures proper accounting codes are used for purchase order requisitions.
15. Completes year-end closure of outstanding purchase orders, prepares vendor and purchase order files for the new school year.
16. Maintains accurate accounting records in order to substantiate payments including: student body/athletics, Accounts Payable, events, and all activity/club accounts.
17. Prepares timely and accurate statistical data and compiles reports for the Business Manager and administration, as needed or requested.
18. Processes U.S. and inter-District mail and maintains postage meter.
19. Completes special projects as assigned.
20. Appropriately maintains and secures confidential records and inquiries.
21. Professionally represents the school and the District in interactions with parents, community, staff, and students.
22. Maintains appropriate certifications and training hours as required.
23. Complies with applicable District, state, local and federal laws, rules and regulations.
24. Attends work regularly and is punctual.

Accounts Payable Clerk/Assistant tothe Business Manager
Mt. Angel School District
7 hours/day 0.875 FTE
SALARY RANGE: $47,673 - $58,799 (based on the 2023-2024 salary schedule and 1.0 FTE)
Benefits include: District-paid premium for medical and dental HSA-compliant plans. District contributes $2000 to HSA annually for full-time employees.
CONTRACT DAYS: 260
POSTING DATE: February 16, 2024
START DATE: May 1, 2024
QUALIFICATIONS:

• Three years of school secretarial/office management experience preferred.
• Previous experience in Accounts Payable and Receivables preferred.
• Strong customer service skills and attention to detail.
• Excellent computer skills (word processing, spreadsheets, bookkeeping, Google, etc.)

APPLICATION PROCESS:
To apply, please submit an online application via the Talented Ed/SchoolSpring website at https://mtangel.tedk12.com/hire/index.aspx. A link can be found on our website: www.masd91.org
A complete application must also contain the following:

• Letter of interest
• Resume
• Three current letters of recommendation

Only complete applications will be considered.
APPLICATION DEADLINE: Position open until filled. Applications will be screened as they are received and interviews will begin when the District believes it has received sufficient qualified applicantions.
CONTACT: Jill Holland, Administrative Assistant
PO Box 1129 Mt. Angel, Oregon 97362
Phone: 503.845.2345 Fax: 503.845.2789
Mt. Angel School District is an Equal Opportunity Employer and Educator who fully and actively supports equal access for all people, regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability or Genetic Information. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. Mt. Angel School District policy provides veterans and disabled veterans with preference as required by law. Veteran applicants will provide certification of eligibility for preference, in addition to other requested materials.