Accounts Payable Clerk

• Enters A/P vouchers, expense reports, gas logs, and other receipts or documents related to Accounts Payables
• Prints documents (i.e. invoices, expense reports, and statements)
• Files Accounts Payable and general accounting documents
• Scans/E-mails/Faxes Accounts Payable and general accounting documents
• Assembles checks and documents for mailing
• Reconciles and researches differences in vendor statements
• Maintains updates in vendor files (i.e. vendor addresses/phone numbers)
• Assigns general ledger accounts for expense reports and invoices
• Corresponds with vendors and respond to inquiries
• Prepares manual checks when required
• Prepares statements and checks runs to be done weekly
• Files all statements and vendor applications
• Maintains compliance with all company policies and procedures
• Reconciles schedules on the 3rd Friday of the month prior to closing or as defined by departmental and company policy
• End of Month to be completed by the 3rd working day or as defined by departmental and company policy
• Understand the terminology of the automobile business and keep abreast of technology changes
• Follows all attendance and punctuality standards with adherence to timekeeping standards; Employees are required to record the beginning and ending times of any shift, break, or departure from work for personal reasons
• Follows the Code of Business Ethics and Conduct
• Understands and follows all work rules and procedures and follows lawful directions from Supervisors
• Upholds the company's non-disclosure and confidentiality policies and agreements.
• Maintains a professional appearance in accordance with company policy
• Attends pertinent training on request
• Attends company meetings as required
• Other duties as assigned

Competencies

• Knowledge of general accounting procedures
• Proficient in data entry and time management
• Excellent computer proficiency (MS Office -- Word, Excel, and Outlook)
• Exceptional attention to detail and accuracy of work performed
• Good communication skills both oral and written with the ability to effectively communicate via face-to-face, phone, or other means of communication
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to process data and organize it for management analysis
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
• Ability to understand and follow work rules and procedures
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• Ability to interact well with others and be a positive influence on employee morale throughout the organization

Work Environment/Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Light Work- lifting no more than 20 pounds at a time and/or frequent lifting or carrying of objects weighing up to 10 pounds. This position requires a good deal of walking or standing, or this position could involve sitting most of the time with some pushing and pulling of arm or leg controls.
• This position is primarily located in an office environment, with heating and air conditioning available.
• This position requires the ability to hear and talk
• This position requires the ability to perform repetitive motion (doing the same activity over and over throughout the day)

Position Type/Expected Hours of Work

Works evenings, weekends, and holidays as required.

Required Education and Experience

High school diploma or the equivalent and two-year related experience or equivalent combination of education and experience.

Preferred Education and Experience

Associate's degree (A. A.) or equivalent from a two-year College or technical school; and two years related experience and/or training; or equivalent combination of education and experience.