ACCOUNTS PAYABLE BOOKKEEPER (CENTRAL OFFICE)

QUALIFICATIONS:

• Associate or two-year degree in Accounting/Business or prior experience in Accounting, Business, Bookkeeping, or Information Technology.
• Knowledge of the principles and practices of bookkeeping and accounting and the ability to apply this knowledge to work situations.
• Previous experience in computerized accounting systems.
• Ability to operate a computer and utilize software applications for word processing, spreadsheets, and other functions.
• Knowledge of general office procedures related to organization, filing, preparation of documents, etc.
• Ability to prepare and maintain accurate and complex financial records and reports.
• Ability to exercise independent judgment.
• Ability to work effectively under minimum supervision.
• Ability to schedule time, prioritize duties, and work efficiently.
• Ability to communicate effectively, orally and in writing.

JOB DESCRIPTIONS: 

• Maintain ACCOUNTS PAYABLE system in accordance with applicable laws, regulations, and Generally Accepted Accounting Principles.
• Review and match invoices, purchase orders, and check requests for payment, resolving any discrepancies with vendors, purchase orders, etc.
• Ensure that vendors are paid on a timely basis in agreement with terms of invoices, contracts, pricing discounts, price quotes, and federal, state, and private grants.
• Verify the accuracy of input batches.
• Maintain accurate vendor files to include Form W-9 and 1099 information.
• Annual submission and mailing of 1099s.
• Initiate stop payment on checks when necessary.
• Assist with reconciliation of A/P clearing account.
• Print, review, and file month-end reports.
• Communicate/distribute paid invoice information for fixed assets and federal fund expenditures.
• Maintain spreadsheets and monitor expenditures of various monthly expenditures.
• Prepare monthly blanket purchase orders.
• Contact for sales tax exemption and credit application inquiries.
• Responsible for distribution and safe keeping of credit cards and balancing of monthly credit card statements.
• Assist with year-end closing of open purchase orders and outstanding invoices.
• Ensure record retention policies are followed regarding ACCOUNTS PAYABLE records.
• Work closely with auditors and provide information as requested.
• Make complex arithmetical calculations and verify computations.
• Demonstrate initiative in the performance of assigned responsibilities.
• Keep supervisor informed of potential problems or unusual events.
• Routinely required to communicate verbally and in writing.
• Maintain confidentiality of any school system related information.
• Be familiar with and follow Board of Education policies.
• Maintain proper and professional relationship with other employees.
• Perform duties in a way that promotes good public relations.
• Be regular and punctual in attendance.
• Must be willing to work overtime if needed.
• Perform other reasonable duties as assigned by supervisors.