Accounts Payable Bookkeeper

Construction Administration Services, located in LaGrangeville, NY is a support services company providing, among other things, accounting services to construction companies. We have an immediate opening for an experienced Accounts Payable Bookkeeper to join our team. You will be responsible for managing and processing all Accounts Payable transactions. This is a crucial role in our organization, ensuring that all financial obligations are met accurately and in a timely manner.

Accounts Payable Bookkeeper Job Responsibilities:

• Completes vendor and subcontractor payments and controls expenses by receiving, processing, verifying, and reconciling invoices and payment applications. Ensures accurate coding and approvals are obtained.
• Prepares and provides information to team members for Time & Material invoicing.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors and subcontractors by monitoring discount opportunities, verifying Federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Recommends stop-payments or purchase order/subcontract changes to appropriate team members.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains accurate records of all Accounts Payable transactions.
• Maintains historical records by scanning, e-filing and filing paper documents.
• Assist with month-end closing activities related to Accounts Payable.
• Reports and reconciles sales taxes by calculating requirements on paid invoices.
• Creates and maintains tracking spreadsheets in excel for various tasks and operational areas.
• Collaborate with other departments to resolve any payment-related inquiries or issues.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing assigned duties, and others as needed, in a timely and efficient manner.
• Assist with the implementation of process improvements to enhance efficiency and accuracy.

Accounts Payable Clerk Qualifications / Skills:

To be successful in this role, you should have the following skills:

• Strong understanding of financial concepts and principles
• Proficiency in accounting software
• Knowledge of corporate accounting practices and procedures
• Tracking budget expenses
• Thoroughness and Attention to detail
• Accuracy
• Organization
• Analyzing information
• Vendor relationships
• Excellent Microsoft excel skills required
• Excellent oral and written communication skills

Education and Experience Requirements:

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related highly preferred.
• Previous Accounts Payable experience required

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime pay

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Experience:

• Accounts Payable/Accounting: 2 years (Required)

Ability to Relocate:

• Lagrangeville, NY 12540: Relocate before starting work (Required)

Work Location: In person