Accounts Payable Associate

Position is Contract to hire.

Primary Responsibilities and Duties:

• Manage the workload of the Accounts Payable function
• Ensure timely payments of vendor invoices and expenses and maintain accurate records and control reports
• Receive and verify invoices, code invoices into the accounting system, prepare checks for mailing and ensure all necessary documents are scanned and retained
• Prepare financial information for management and communicate with outside vendors regarding payments
• Manage the input of request for checks, vouchers and non­computer employee expense statements for accuracy, proper authorization and GL account information using the financial software available
• Ensure proper and consistent compliance with approved policies and procedures
• Process the Import Manger file within Epicor to ensure proper validation of hand-off reports for payment. Perform the matching process between the Procurement system (purchase orders) and Epicor (invoices). Prioritize invoices for payment according to cash discount potential and payment terms
• Produce and print checks and check registers for Solix, subsidiaries, and the funds managed by Solix. Includes vendor contact to ensure outstanding checks are cashed for all funds and returned ACHs are settled. Reconcile vendor statements and research and correct discrepancies
• Provide internal customer service support to Solix employees and its subsidiaries
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices. Manage the process to scan and file all documents associated with request for checks, vouchers, employee expense statements, and State USF. Serve as Finance record retention coordinator
• Provide detailed documentation for Solix' tracking of sales and use tax. Manage W9 solicitation Perform I099 maintenance and classification to ensure compliance with taxing authority requirements
• Provide support for special requests from Solix Management
• Provide support for external audits
• Ensure contracts are renewed prior to their end dates
• Purchasing office materials as needed
• Assist in month end Accounts Payable closing. Produce monthly performance metric reports for the Accounts Payable and draft departmental desktop procedures and support long term objectives of moving Solix to a paperless material management process
• Upload OOP expenses into Epicor utilizing the Wells Fargo expense reporting system
• Assist accounts Payable Manager in additional tasks as requested

Minimum Education and/or Experience Requirements:

• Associates degree plus at least three years related experience
• 3 years of Accounts Payable or related accounting experience
• 3 years of Accounts Payable/general ledger systems and procedures experience; preferably using Epicor

Required Knowledge, Skills and Abilities:

• Thorough knowledge of applicable Accounts Payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Strong customer focus, including ability to manage customer inquiries and resolve complaints in a fast-paced environment
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

For more information about personal rights under Equal Employment Opportunity, visit: EEOC Poster, EEOC GINA Supplement​, and OFCCP EEOC Supplement.
Solix, Inc. is an Equal Opportunity Employer – M/F/Veterans/Disabled and other protected categories.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Education:

• Associate (Required)

Experience:

• Accounts payable: 3 years (Required)
• ERP systems: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Ability to Commute:

• Parsippany, NJ 07054 (Required)

Ability to Relocate:

• Parsippany, NJ 07054: Relocate before starting work (Required)

Work Location: Hybrid remote in Parsippany, NJ 07054