Accounts Payable Assistant

Position Summary:
The Accounts Payable Assistant position is responsible for assisting with all aspects of Accounts Payable for all Lyons entities.

Essential Functions and Responsibilities:

• Maintain a thorough knowledge of the organization and adhere to all organizational standards.
• Assist with processing Accounts Payable for all entities accurately, timely and efficiently.
• Assist with processing online payments.
• Assist with submitting positive pay files.
• Communicate with all locations regarding vendor invoices and required check requests
• Assist with handling all general ledger coding for recurring invoices and other miscellaneous invoices received that do not require check request.
• Assist with researching Accounts Payable discrepancies.
• Assist with ensuring general ledger coding agrees to budget line items.
• Assist with contacting vendors regarding missing invoices, incorrect charges, and other issues.
• Assist with contacting internal check requestors for further information required to process payment.
• Assist with entering check information into the AP system for payment generated via ACH, online, debit card or echeck.
• Assist with the review and coding of employee’s company credit card reports to confirm charges prior to payment.
• Maintain filing of AP vendor files.
• Assist with maintaining the AP accrual spreadsheet monthly.
• Assist with coordination of new location start up or site relocation functions: handle contracts, forms, deposits with utilities, vendor changes, account transfers, etc.
• Handle the multi‐line phone system, conference room scheduling and meeting meals for the Corporate office.
• Handle U.S. Mail, delivery packages, office supply orders and water plants for the Corporate office.
• Complete and distribute Form W9 upon request.
• Assist with review of, and approval when necessary, bank fraud alerts.
• Assist with scanning Accounts Payable payments required for ESAC AUPs tracking.
• Coordinate any other activities and perform any other duties that might be assigned at any given time.

Job Qualifications and Skills:

• Education and/or Experience
  High School Diploma required, Associate or Bachelor degree beneficial; five or more years of related experience and/or training, or equivalent combination of education and experience preferred. Computer software knowledge required.
• Job Skills
  To perform this job successfully, an individual must possess a strong understanding of Accounts Payable cycle. Individual must have excellent communication skills, have a strong work ethic and have exceptional time‐management skills. Individual must be organized, detail oriented, ethical, independent, flexible, and a problem solver. Computer software expertise is necessary.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position requires the employee to be present, on site in our Florence office during regular business hours (this position is not conducive to remote work).
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee is occasionally required to work long hours, including evenings and weekends.

Note: Critical features of this job are described above. They may be subject to change at any time.

dLipol2DJG