Accounts Payable Accounts Receivable Clerk

Great Temp to Hire position with a family owned business in Louisville, KY 40214, needing an experienced, detail oriented person to join their team and handle both their Accounts Payable and Accounts receivable. When hired on, the company has very good benefits. They are looking for someone to join their team and grow in their contribution to the organization. Pay is dependent on experience, but is targeted at $22-26 an hour. This position is 100% on site with traditional business hours -- 8:00a-5:00p. 

You will be responsible for assisting in the day-to-day financial operations of our organization. Your primary tasks will involve maintaining accurate financial records, reconciling accounts, processing invoices, and supporting the overall financial processes.

• Process and record financial transactions, including Accounts Payable, Accounts Receivable, sales and use tax reporting quarterly.
• Prepare and review invoices, purchase orders, and expense reports for accuracy and completeness.
• Maintain accurate and organized financial records, both physical and electronic, ensuring confidentiality and data integrity.
• Monitor and track outstanding payments, follow up with clients or vendors for overdue balances, and maintain effective communication to resolve any billing or payment discrepancies.
• Support the Third-Party Accounting Firm by gathering information needed for month-end and year-end closing processes so they may prepare journal entries, perform reconciliations, and financial statement preparation. (Will not be your direct duty to perform these functions)
• Assist with internal and external audits by providing necessary documentation and information as requested.
• Collaborate with other team members and departments to ensure proper financial controls and procedures are followed.
• Stay updated on industry regulations, accounting standards, and best practices to ensure compliance.

• Create Accounts Receivable invoices in Microsoft Dynamics NAV and send to customers
• Follow up with customers on outstanding invoices
• Update ERP System (Microsoft Dynamics NAV) with payment dates or other information received from customers regarding invoices
• Close completed sales jobs

• Enter customer sales orders in NAV
  • Verify all shipping/billing information
  • Verify Customer purchase order against Whelan sales quote
• Maintain Accounts Recievables records
• Maintain completed sales job records
• Perform audit related tasks
• Manage and direct inbound calls as required
• Provide additional support to all company personnel as required
• Support General Manager as needed .

Minimum Position Expectations:

• High school diploma or equivalent (Associate's or Bachelor's degree in Accounting or related field is a plus).
• Proven work experience as an Accounting Clerk or in a similar role.
• Solid understanding of basic accounting principles and procedures.
• Proficiency in using accounting software and MS Office applications, particularly Excel. Preferred experience with Microsoft Dynamics NAV. 
• Strong attention to detail and accuracy in data entry and financial calculations.
• Excellent organizational and time management skills.
• Effective communication and interpersonal abilities.
• Ability to work independently and as part of a team, with a proactive and problem-solving attitude.
• Knowledge of relevant regulations, such as GAAP (Generally Accepted Accounting Principles), is desirable.

• Promote positive communication between all department personnel
• Report policy infractions to supervisor
• Conduct business with the highest level of honesty and integrity