Accounting Technician

Company	University of AlaskaSee more
Address	Palmer, AK
Form of work	Full-Time
Category	Accounting/Finance

Job description

Accounting Technician

Job Number: 524475
Classification:Fiscal Technician 3
Grade:Grade 77
Work type: On Campus, Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA Matanuska Susitna College
Location: Palmer
Categories: Business/Accounting/Finance, Office/Clerical

Position Summary: Mat-Su College invites applications for the role of an Accounting Technician within Administrative Services. We seek a highly motivated and organized individual who enjoys working in a fun and fast-paced environment. The successful candidate will have excellent oral and written communication skills, the ability to handle multiple priorities and deadlines, a willingness to learn, and the drive to improve processes or create efficiencies. This position provides accounts payable, property, account reconciliations and day-to-day support to Administrative Services department.

Duties:

15 Account Reconciliation: Prepare bank account reconciliation for review and approval each month. Research and resolve any discrepancies between internal records and monthly bank statements. Analyze and reconcile balance sheet accounts for review and approval quarterly. Prepare appropriate adjusting journal vouchers as needed. Essential

25 ProCard Reconciliations: Provide orientation and training for procurement card users. Maintain procurement card records. Review and update JP Morgan website with appropriate accounting distribution. Review documentation submitted by procurement card users for accuracy, completeness and compliance before final approval takes place. Works with UA Procurement Card Administrator as needed to resolve procurement card issues, address unauthorized procurement, and avoid fraudulent activity. Act as backup procurement card reconciler for other reconcilers when necessary. Essential

25 Property: Acts as primary campus property coordinator. Ensures adherence to current statewide policies and procedures for property and compliance with current federal requirements for property management. Provides consistent and documented procedures for the unit to handle its property activity. Advises departmental property custodians of their responsibilities. Manage all additions, transfers, and disposal information in property system to keep records accurate. Conducts the annual physical inventory and coordinates department physical inventories. Maintains up to date property records and coordinates the tagging of new controlled property with identification numbers. Locates and tags controlled property purchased but not yet tagged. Conducts or coordinates necessary processes to dispose of surplus property after the chief procurement office has authorized disposal. Reports in-kind gifts of equipment and tangible property to University of Alaska Foundation. Maintain a record of in-kind gifts. Essential

30 Accounts Payable: Compile invoices with purchase orders and receiving documents. Audit and confirm that all required documentation (representational/nonrepresentational forms, certified freights billings, etc.) is attached to invoices. Verify with the individual who authorized the expenditure (or appropriate signature authority) that goods/services on invoices have been received prior to payment and receive approval to pay invoice. Research and resolve discrepancies and advise Administrative Services Director of unauthorized purchases. Review accounting distributions (fund/org/account code) for accuracy and document if change is required before entry into Banner for payment. Contact issuing departments when blanket purchase order balances are getting low and change orders are required. Determine 1099 applicability and assign appropriate pre-determined codes when applicable. Responsible for year-end reporting related to job duties. Update utility spreadsheets as invoices are paid to ensure that up-to-date projections of utility expenses are readily available. Reconcile check run reports with payable documents as well as financial aid and refund documents. Perform check printing and submit printed checks with reports and source documentation for final review by Administrative Services Director or designee. Scan to OnBase and file paid documents. Review open purchase orders on a continuing basis to ensure adequate funding and timely closure. Work with departments to verify validity of encumbrances, work with vendors to obtain required invoices or work with procurement to cancel encumbrances. Essential

5 Miscellaneous: Prepare and/or enter journal vouchers in Banner as needed ensuring documentation is complete and compliant. Attend regular AP, Property and ProCard trainings and information sessions to stay current. Act as backup to receive, sort and distribute departmental mail as well as maintain incoming accounts receivable check log: route checks to cashiering and appropriate documentation to Financial Aid as applicable, record accounting distribution and receipt information once posted by cashiering. Act as backup to Administrative Coordinator for biweekly payroll verification. Essential

"Opportunities start here" is more than a slogan at Mat-Su College--it is our mission. Our aim is to transform student aspirations into realities. Matanuska-Susitna College seeks applicants who possess a desire to help students succeed in reaching their goals.

Mat-Su College is a community campus of the University of Alaska Anchorage. The campus is located on 951 acres in the Matanuska-Susitna Borough, the fastest growing region of Alaska. We serve as a major higher education hub for the communities of Wasilla and Palmer. Our student-friendly campus offers small class sizes and state-of-the-art facilities, including paramedic classrooms with a fully equipped ambulance bay, updated science labs, and a 520-seat performing arts theater. The campus has an annual operating budget of over $10,000,000 and serves approximately 1,300 students each semester.

Knowledge, Skills, Abilities:

-Strong interpersonal skills and ability to establish and maintain productive working relationships with others.
-Strong professional written and oral communication skills.
-Excellent attention to detail.
-Well organized and able to manage time to meet deadlines and prioritize responsibilities.
-Ability to work independently or in a group setting.
-Ability to maintain confidentiality of information.
-Working knowledge of Microsoft Office Suite and/or Google Workspace.
-Knowledge and experience with Microsoft Excel must include using formulas, sorting, and formatting data.
-Working knowledge of Generally Accepted Accounting Principles (GAAP).
-Working knowledge of Banner preferred.
-Working knowledge of TOAD preferred.
-Ability to read and understand university policies as they pertain to the responsibilities of this position.
-Ability to understand and explain complex information.
-Ability and willingness to cross-train in other areas.
-Working schedule is Monday through Friday from 8:00 a.m. until 5:00 p.m. Preferred Experience:

-Experience in a position where accuracy in handling detailed worked requires analytical and problem solving skills.
-Experience in a position requiring organizing multiple tasks on a daily basis and adhering to multiple deadlines accurately with attention to detail.
-Experience in a position requiring flexibility in response to procedural change and adaptation to and accommodate new methods and procedures.
Preferred Experience:
-Three or more years relevant experience
-Experience with Banner, OnBase and/or TOAD

Required Education or Training:

-One year of college coursework in Accounting or related field and two years of relevant experience, or an equivalent combination of training and experience.
-Associate or Bachelors degree in a relevant field is preferred.

-Intermediate experience with Microsoft Officem specifically Excel, and/or Google Workspace knowledge/experience

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 77, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.

Applications will be accepted for review on Monday, May 15, 2023; to ensure consideration, please apply by 11:55pm, Alaska Standard Time on Sunday, May 14, 2023.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Taylor Buettner, MSC Administrative Services HR Coordinator, at trbuettner@alaska.edu or 907-745-9724.

Advertised: 28 Apr 2023 Alaskan Daylight Time
Applications close:

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