Address
Form of workPosition Type:
Classified/Classified Employee
Date Posted:
6/14/2022
Location:
Fiscal Services - Washington Service Center
Date Available:
06/20/2022
Closing Date:
Priority Date 06/28/2022
Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.
In line with our commitment to disrupting systemic racism, we acknowledge that research shows that Black, Indigenous, and people of color (BIPOC) and women are significantly less likely to apply for some positions, believing they must meet every qualification as described in the job description. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job. We know that sometimes that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of the qualifications described below.Position Title: Accounting Support Specialist - Payroll
Department: Fiscal Services Department
Location: Washington Service Center
Reports To: School Medicaid Manager
FLSA Status: Non-Exempt
Bargaining Unit: Classified, OSEA
Compensation: Support Services Salary Schedule, Range J, 250 days NW REGIONAL ESD'S MISSION STATEMENT
In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.
GENERAL DESCRIPTION:
Incumbents are responsible for performing Accounting Support activities in an assigned section, such as Accounts Receivable, Accounts Payable, or Payroll, and general support to other Fiscal areas as needed. This position serves the entire Agency and may also provide services to school districts within the region or districts that have contracted with the Agency for Fiscal Services.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. High school diploma or equivalent.
2. Two years related experience or equivalent training; work requires an understanding and
application of accounting practices.
3. Strong skills in computer operations including data entry/maintenance in fiscal software
(Infinite Visions financial accounting system or similar equivalent); Google Workspace,
Microsoft Office Suite, including intermediate to advanced proficiency in Excel, Word, and
Outlook.
4. Ability to read, understand, apply and explain District and department policies and procedures;
requires detailed knowledge of department functions.
ESSENTIAL FUNCTIONS: Include the following. Performs some or all of the followingtasks. Other Duties may be assigned
The duties listed below are not inclusive, but characteristic of the type and level of work assigned for this position.
1. Financial Transactions:
a. Compile and sort documents such as invoices, checks, or reimbursement request
forms substantiating business transactions.
b. Check source documents to determine completeness, accuracy and proper
authorizations. Maintain essential records and files.
c. Receive funds, record amounts received and prepare records of transactions.
2. Accounting Records:
a. Maintain appropriate accounting codes to ensure the accuracy of Agency-wide
financial reporting within budget parameters and agency board policy.
b. Record individual expenditure, encumbrance or revenue items.
c. Enters or records accounting transactions into accounting system.
d. Communicates with Agency staff, districts, and vendors to gather information about
billings, accounts, etc. to identify and resolve problems.
3. Accounts Payable:
a. Researching and verifying accounts payable invoices.
b. Processing invoices for payment.
c. Verifying invoice approvals.
d. Running and distributing vendor check payments.
e. Maintaining vendor filing systems.
f. Respond to vendor inquiries, research billing status, process credit card reconciliation
payments, and resolve issues with vendors.
4. Accounts Receivable:
a. Preparing bank deposit.
b. Posting payment to appropriate accounts.
c. Reviewing past due invoices.
d. Maintaining the detail and summary spreadsheets for unallocated funds.
e. Preparing invoices; reviewing and posting.
f. Respond to customer service inquiries, research billing status, process credit card
payments, and resolve issues with customers.
5. Contracts/Purchasing:
a. Assisting Agency staff with preparation of expenditure contracts.
b. Maintaining useful and up-to-date vendor list.
c. Maintaining up-to-date information relative to the procurement function.
d. Researching and verifying accounts payable invoices.
e. Processing invoices for payment.
f. Verifying invoice approvals.
g. Running and distributing vendor check payments.
h. Maintaining vendor filing systems.
i. Respond to vendor inquiries, research billing status, process credit card reconciliation
payments, and resolve issues with vendors.
6. Positions assigned to Payroll:
a. Performs payroll data entry.
b. Maintain payroll database; completes check runs and reviews for accuracy.
c. Handles filing, answers telephone calls, and answers employee questions regarding
checks, benefits as they relate to payroll, and leaves.
d. Sets up and maintains employee payroll files.
e. Prepares and processes special payroll runs such as terminations and balance of
contract payrolls.
f. Calculates and pays payroll taxes.
g. Processes payments to payroll vendors and answers vendor questions.
h. Reports and reconciles PERS information; responds to PERS data requests.
i. Works closely with district employees Note: The description contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
NWRESD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the ESD's goals.
Equal Opportunity Employer
Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve. Northwest Regional Education Service District is proud to be an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law.
Northwest Regional Education Service District is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at hrhelp@nwresd.k12.or.us. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.
On August 19, 2021 Governor Brown ordered all public and private school teachers, educators, support staff, substitutes and volunteers to be vaccinated by October 18, 2021 or six weeks after FDA approval, whichever is later. Since the governor's announcement, a COVID-19 vaccine (Pfizer-BioNTech) has received regular Food and Drug Administration (FDA) approval meaning October 18, 2021 is confirmed as the mandatory deadline for vaccination. "Fully vaccinated" is defined as 14 days after receiving all required doses of an approved COVID-19 vaccine (currently two shots of Pfizer or Moderna vaccine, or one shot of Johnson & Johnson vaccine).
Starting October 18, 2021, testing will no longer be an option as the alternative to vaccination. All Northwest Regional ESD staff, substitutes, contractors, interns and volunteers will be required to be fully vaccinated against COVID-19 per the August 19, 2021 order from Gov. Kate Brown. All staff members will need to provide proof of COVID-19 vaccination. Exemptions may be made only for eligible medical or...
Classified/Classified Employee
Date Posted:
6/14/2022
Location:
Fiscal Services - Washington Service Center
Date Available:
06/20/2022
Closing Date:
Priority Date 06/28/2022
Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.
In line with our commitment to disrupting systemic racism, we acknowledge that research shows that Black, Indigenous, and people of color (BIPOC) and women are significantly less likely to apply for some positions, believing they must meet every qualification as described in the job description. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job. We know that sometimes that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of the qualifications described below.Position Title: Accounting Support Specialist - Payroll
Department: Fiscal Services Department
Location: Washington Service Center
Reports To: School Medicaid Manager
FLSA Status: Non-Exempt
Bargaining Unit: Classified, OSEA
Compensation: Support Services Salary Schedule, Range J, 250 days NW REGIONAL ESD'S MISSION STATEMENT
In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.
GENERAL DESCRIPTION:
Incumbents are responsible for performing Accounting Support activities in an assigned section, such as Accounts Receivable, Accounts Payable, or Payroll, and general support to other Fiscal areas as needed. This position serves the entire Agency and may also provide services to school districts within the region or districts that have contracted with the Agency for Fiscal Services.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. High school diploma or equivalent.
2. Two years related experience or equivalent training; work requires an understanding and
application of accounting practices.
3. Strong skills in computer operations including data entry/maintenance in fiscal software
(Infinite Visions financial accounting system or similar equivalent); Google Workspace,
Microsoft Office Suite, including intermediate to advanced proficiency in Excel, Word, and
Outlook.
4. Ability to read, understand, apply and explain District and department policies and procedures;
requires detailed knowledge of department functions.
ESSENTIAL FUNCTIONS: Include the following. Performs some or all of the followingtasks. Other Duties may be assigned
The duties listed below are not inclusive, but characteristic of the type and level of work assigned for this position.
1. Financial Transactions:
a. Compile and sort documents such as invoices, checks, or reimbursement request
forms substantiating business transactions.
b. Check source documents to determine completeness, accuracy and proper
authorizations. Maintain essential records and files.
c. Receive funds, record amounts received and prepare records of transactions.
2. Accounting Records:
a. Maintain appropriate accounting codes to ensure the accuracy of Agency-wide
financial reporting within budget parameters and agency board policy.
b. Record individual expenditure, encumbrance or revenue items.
c. Enters or records accounting transactions into accounting system.
d. Communicates with Agency staff, districts, and vendors to gather information about
billings, accounts, etc. to identify and resolve problems.
3. Accounts Payable:
a. Researching and verifying accounts payable invoices.
b. Processing invoices for payment.
c. Verifying invoice approvals.
d. Running and distributing vendor check payments.
e. Maintaining vendor filing systems.
f. Respond to vendor inquiries, research billing status, process credit card reconciliation
payments, and resolve issues with vendors.
4. Accounts Receivable:
a. Preparing bank deposit.
b. Posting payment to appropriate accounts.
c. Reviewing past due invoices.
d. Maintaining the detail and summary spreadsheets for unallocated funds.
e. Preparing invoices; reviewing and posting.
f. Respond to customer service inquiries, research billing status, process credit card
payments, and resolve issues with customers.
5. Contracts/Purchasing:
a. Assisting Agency staff with preparation of expenditure contracts.
b. Maintaining useful and up-to-date vendor list.
c. Maintaining up-to-date information relative to the procurement function.
d. Researching and verifying accounts payable invoices.
e. Processing invoices for payment.
f. Verifying invoice approvals.
g. Running and distributing vendor check payments.
h. Maintaining vendor filing systems.
i. Respond to vendor inquiries, research billing status, process credit card reconciliation
payments, and resolve issues with vendors.
6. Positions assigned to Payroll:
a. Performs payroll data entry.
b. Maintain payroll database; completes check runs and reviews for accuracy.
c. Handles filing, answers telephone calls, and answers employee questions regarding
checks, benefits as they relate to payroll, and leaves.
d. Sets up and maintains employee payroll files.
e. Prepares and processes special payroll runs such as terminations and balance of
contract payrolls.
f. Calculates and pays payroll taxes.
g. Processes payments to payroll vendors and answers vendor questions.
h. Reports and reconciles PERS information; responds to PERS data requests.
i. Works closely with district employees Note: The description contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
NWRESD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the ESD's goals.
Equal Opportunity Employer
Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve. Northwest Regional Education Service District is proud to be an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law.
Northwest Regional Education Service District is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at hrhelp@nwresd.k12.or.us. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.
On August 19, 2021 Governor Brown ordered all public and private school teachers, educators, support staff, substitutes and volunteers to be vaccinated by October 18, 2021 or six weeks after FDA approval, whichever is later. Since the governor's announcement, a COVID-19 vaccine (Pfizer-BioNTech) has received regular Food and Drug Administration (FDA) approval meaning October 18, 2021 is confirmed as the mandatory deadline for vaccination. "Fully vaccinated" is defined as 14 days after receiving all required doses of an approved COVID-19 vaccine (currently two shots of Pfizer or Moderna vaccine, or one shot of Johnson & Johnson vaccine).
Starting October 18, 2021, testing will no longer be an option as the alternative to vaccination. All Northwest Regional ESD staff, substitutes, contractors, interns and volunteers will be required to be fully vaccinated against COVID-19 per the August 19, 2021 order from Gov. Kate Brown. All staff members will need to provide proof of COVID-19 vaccination. Exemptions may be made only for eligible medical or...
