Accounting Supervisor

Role:

Responsible for Accounting Services (Credit union outsourced accounting services), in accordance with management directives. The responsibilities for the Accounting Services include daily settlement processing, investment accounting, sub-ledger reconciliations, month end services, and regulatory reporting. Serves as a liaison for auditors and examiners. The responsibilities for the Corporate Accounting back-up include the general ledger, billing, payables, and financial statement preparation.

Major Duties and Responsibilities:

1. Accounting Services:

• Discuss accounting services needs with prospective credit union partners and assist with proposal process as needed.
• Facilitate new client implementation and onboarding, progress reporting and best practice recommendations to credit union decision makers and troubleshoot challenges.
• Perform and/or supervise the production of reconciliations, daily processing, month end activity, and other accounting related tasks.
• Perform month end close activities including investments, participation accounting, third party loan portfolio accounting, related entries and reconciliations.
• Perform month end closes and financial statements for multiple credit unions.
• Perform regulatory reporting including NCUA 5300 Call Report, FR290, FHLB QCD and Quarterly Visa Operating Certificate.
• Guide financial decisions by establishing, monitoring and enforcing policies and procedures. Protect assets by establishing, monitoring, and enforcing internal controls.
• Assist credit unions with audit and exam documentation.
• Conduct new staff training, cross training of existing staff, and staff planning that supports business continuity and redundancy.
• Ensure coverage for all contract deliverables.
• Develop and implement a system for staffing back up and redundancy.
• Responsible for regulatory and financial reporting.
• Perform a variety of miscellaneous duties including but not limited to: record retention compliance, advanced research and troubleshooting, computer input, filing, etc, and other duties as assigned.

2. Staff Management and Coaching

• Supervise accounting staff and complete timely performance appraisals.
  • Conduct monthly coaching with supervised personnel.
  • Develop performance improvement plans and/or recommendations for advancement of supervised personnel as warranted.
  • Coordinate personnel scheduled time off with other department supervisors.
  • Ensure payroll, portal and Bill4Time records are accurate and complete for supervised staff and self.

3. Corporate Accounting

• Perform and/or supervise accounts payable customer billing, general ledger reconciliations, maintain fixed assets, prepaids, and accrual sub-ledgers. Acts as back-up to the payroll function.
• Facilitate audits and exams.
• Perform a variety of miscellaneous duties including but not limited to: record retention compliance, computer input, filing, etc, and other duties as assigned.

4. Monitor and maintain effective working relationships with vendors and clients, including periodic written, oral and in person communication. Assist with the completion of Quarterly Value Reports.

5. Consistently use Bill-4-Time to track client and internal hours.

6. Consistently use the portal for work items and ticket items for clients.

7. Continually look for process improvement opportunities.

Knowledge, Skills, and Environment:

Experience:

Three to five years of similar or related experience. Financial institution accounting experience REQUIRED; credit union experience preferred. Supervisory experience highly desirable.

Education:

A four year degree in accounting or related emphasis or completion of a specialized course of study at a business or trade school or job specific skill acquired through on the job training or apprenticeship program

Skills:

Able to work and travel independently, excellent analytical skills, people skills and self direction, proficiency with accounting software, Excel, Word and PowerPoint.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.