Accounting Specialist I

FLSA Status: Exempt
Calendar Days: 12 Month
Workplace Location: On Site
Job Family: 103 Specialist I Job
Title: Accounting Specialist I
Division / Department: Administration/Business Office
Supervisor: Director of Finance
Date Revised: 4/1/2024
Job Summary: Provides specialized accounting support to the Director of Finance, Chief Financial Officer, and ESC Administrators. Applies technical knowledge of fund accounting, TEA requirements for ESC finance and governmental audit standards to ESC financial transactions. Assists with maintenance of the ESC accounting records with accuracy and in compliance with audit, accounting standards and grant requirements. Performs budget responsibilities and implements project management initiatives.
Qualifications:
Education/Training:
Bachelor Degree
Experience:
At least seven years of related experience.
Prefer experience in a school district or other governmental entity
Knowledge / Skills:
Ability to build, develop and inspire teams
Task execution (result oriented)
Build and cultivate relationships
Excellent communication Financial knowledge Strong organizational, detail-oriented, prioritizing, and interpersonal skills
Mental Demands/Physical Demands/Environmental Factors:
Must be able to maintain emotional control under stress Work with frequent interruptions; irregular hours
Major Responsibilities and Duties:
1. Demonstrate specialized knowledge of fund accounting and ESC accounting, maintaining accurate records of ESC general ledger and all financial transactions.
2. Apply specialized knowledge of FASRG and audit standards to ESC financial transactions to ensure accuracy in coding and to meet all audit requirements.
3. Prepare, post, and file routine, recurring, and complex general journal entries, maintaining proper authorization and complete backup documentation.
2 Specialist Job Description ESC 312c
"Region 7 Education Service Center is committed to district, charter, and student success by providing quality
programs and services that meet or exceed our customers' expectations."
Created: 08/16/2006 Reviewed: 08/08/2023 Revised: 08/08/2023
4. Create and maintain spreadsheets for, and post journal entries for, cost allocations of shared costs and internal charges such as space, network, and vehicle/room reservation billings.
5. Review and reconcile the trial balance and general ledger with subsidiary ledgers and other systems.
6. Review and reconcile prepaid and liability accounts on a regular basis
7. Assist the Grant Coordinator with cash draw-down requests from funding agencies.
8. Assist with financial audit and assume assigned tasks for timely completion, working effectively with audit firm staff.
9. Monitor and reconcile at least monthly local revenue accounts and balance sheet accounts
10. Monitor budgets for over-expenditure on a monthly basis and communicate to ESC administrators
11. Enter budget amendments in a backup role and at peak business office work times
12. Prepare Request for Purchase Order forms for business office expenditures
13. Perform cost analysis of assigned projects for cost-effectiveness and improved efficiencies
14. Identify potential process improvements, both in the business office and across departments
15. Detect and resolve problems with incorrect orders, invoices, & shipments for specific vendors
16. Assist with communicating the current status of invoices to the appropriate staff
17. Assist with maintaining current Forms W-9, requesting new W-9s when outdated, and performing TIN matching on the IRS website for all eligible 1099 vendors.
18. Manage software for compliance with GASB standards and prepare related journal entries
19. Keep informed of and comply with state and ESC policies and regulations concerning primary job functions.
20. Develop working knowledge of ESC administrative procedures and monitor for needed updates
21. Work independently, take initiative, and handle multiple tasks simultaneously with minimal supervision
22. Maintain highest level of confidentiality and a positive, collaborative working relationship with business office staff and ESC co-workers
* Regular and reliable attendance.
* Other duties as assigned.
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.
Funding
All Region 7 employees are at-will employees. Because your assignment is funded by grants, federal funding, and/or special funding, your continued employment is expressly conditioned on the availability of funding for the position. If funding becomes unavailable due to loss of state/federal funding or due to financial constraints of Region 7 ESC, your position is subject to immediate termination.