Accounting Manager

The Business Office Manager/Accountant oversees the comprehensive functioning of the business office, supporting department staff, ensuring compliance with Federal Government regulations, managing human resources, billing, payroll, record compliance, accounting, budgeting, and miscellaneous financial records. This role also involves preparing income and balance sheet statements, consolidated statements, verifying the accuracy of journal entries, analyzing financial reports, and handling general reception desk responsibilities. Additionally, the Business Office Manager contributes to formulating short and long-term goals for the company.

Job Specifications:
 

Education: Minimum Associate's Degree in Accounting, Finance, or related field

Experience: 1-2 years in financial healthcare, exposure to government regulations, experience with computerized accounting systems, and a strong working knowledge of GL, AP, & AR entry and process.

Personal Skills and Traits Desired:
- Good verbal and written communication skills
- Effective problem resolution skills
- Composure in stressful situations
- Compassion in handling different situations
- Openness to advice and opinions of others
- Decision-making and accountability
- Coordination and facilitation of meetings
- Goal-setting and achievement
- Organization and efficiency
- Meeting deadlines
- Training and motivating others
- Acting as a role model in conduct and appearance
- Proficiency in computer use, including electronic charting, Word, Excel, PowerPoint, and Publisher

Assigned Tasks:

1. Billing & A/R and Budgetary Compliance
   - Update and maintain the general ledger
   - Perform journal entries and month-end tasks
   - Manage Accounts Payable and check processing
   - Ensure budget compliance and make fiscally responsible decisions
   - Prepare annual operation and capital budget with the Administrator
   - Ensure accuracy and timely distribution of monthly billing
   - Follow up on outstanding billing and submit final unpaid bills to collections agency
   - Prepare monthly, yearly, and annual reports for payroll and GL
   - Coordinate with CPA Firm on required financial reporting to state and Federal agencies
   - Monitor and report cash flow appropriately
   - Provide monthly reports to Administrator and President on Financials

2. Leadership, Management, and Quality Improvement:
   - Create and monitor staff schedules, payroll, and adjust as necessary
   - Monitor, track, and provide feedback and reports based on recruitment and retention trends
   - Hire, train, discipline, and terminate staff as needed in conjunction with the Administrator
   - Evaluate employees annually, provide feedback throughout the year, and develop employee potential
   - Act as a role model, inspiring staff through the example of Mission, Vision, and Core Values
   - Build teamwork through collaboration within and outside the department
   - Lead the Quality Program for the Department
   - Develop, revise, and maintain department and/or program policies, procedures, and documentation for compliance with regulations and accreditation standards
   - Participate in facility strategic planning and short-term planning
   - Demonstrate a high level of awareness of trends/issues in the wider environment that can impact the planning process

3. Ensures Regulatory and Corporate Compliance:
   - Ensure staff attends mandatory education and maintains training records
   - Support ethical business practices and adhere to systems and principles to assure integrity and meet legal requirements
   - Ensure all staff adhere to HIPAA guidelines and provide training and counseling as needed
   - Maintain files on all contracted services and entities that service Oakridge Gardens

4. Human Resources:
   - Plan, prepare, offer, and provide open enrollment for Health Insurance Plan
   - Ensure the 401k plan is maintained and offered to all staff
   - Ensure all managers are registered for life insurance
   - Provide COBRA and all unemployment benefit information as needed
   - Ensure all staff receive proper compensation and benefits
   - Regularly update all employee records
   - Provide all new staff with HR orientation and assist with orientation setup as needed