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Form of workThe Accounting Administrator is the Income Auditor and Accounts Receivable specialist for the hotel. This position is responsible for receiving all monies due to the hotel as well as for the credit and collections of past due accounts.
This is a full time position eligible for benefits. Hours will generally be Monday through Friday, but will be required to work weekends as needed for month end closing.
This is an hourly position that pays $22.25 per hour.
Benefits
- Medical (Anthem, Kaiser or Simnsa)
- Dental (Aetna)
- Vision (VSP) and Life (The Hartford)
- Voluntary Benefits including Accident, Critical Illness, Hospital Indemnity, Supplemental Life (The Hartford)
- 401K Retirement Benefits with 4% match and immediate 100% vesting (Transamerica)
- Vacation and Sick Pay
- Free Parking at the hotel while on duty ($200 value)
- Meal allowance per 8hr shift ($10 per meal period)
- Room Discounts with any Marriott Brand Hotel (31 different brand globally)
- Additional Room Discounts for select hotels within portfolio
- Two pairs of slip resistant shoes a year
Job Duties
- Posts checks, electronic fund transfers and credit card deposits received through the mail.
- Enters cash receipts and updates accounts receivable ledger by guest.
- Ensures daily mailing of all invoices with complete back-up detail.
- Creates, obtains and mails invoice copies as requested by the guest.
- Maintains canceled check file for operating and payroll
- Researches and processes guest complaints.
- Researches and processes charge backs, returns and bad checks.
- Answers accounts receivable phone inquiries, resolves disputes and follows up as necessary.
- Calls and/or mails correspondence to guests as necessary in order to update accounts.
- Monitors guest ledger accounts on a regular basis to ensure timely bill
- Monitors accounts receivable aging ledger and ensures accounts are current. Maintains detailed files to support all current accounts and those which are past due to aid credit and collection efforts.
- Processes past due accounts for collection in accordance with established policy by making collection calls and using local credit agencies.
- Recommends accounts to be written off and submits to Accounting manager for approval. Ensures the maintenance of a write-off file for future reference.
- Reviews future banquet and group functions booked. Actively participates in weekly update meetings notifying department managers of credit issues with regard to these groups.
- Reviews all work transferred by night audit from the guest ledger to the city l
- Responsible for preparing and distributing the daily & weekly manager’s reports.
- Tracks revenue from sales tax, transient occupancy tax, in house movies, credit card transactions, and food and beverage transactions for month end reconcil
- Responsible for researching receivables information in storage.
- Responsible for special projects or any other duties as assigned.
Job Requirements
- Associate’s degree (A.A.) or equivalent from 2 year college or technical school with focus in accounting; or 2 years accounts receivable experience; or equivalent combination of education and experience.
Why San Diego Marriott Gaslamp Quarter?
We are known as one of the best hotels in Downtown San Diego due in large part to the way we not only care for our guests, but our associates as well. Our mission is for our hotel to be a place where our associates would love to stay and our guests would love to work!
The San Diego Marriott Gaslamp Quarter provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The San Diego Marriott Gaslamp Quarter is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please call (619) 446-6031 or email Tracy Smith at hr@gaslampmarriott.com to let us know the nature of your request.
