Address
Form of workReports to: Billing Manager
Department: Accounting
Position Summary:
Under the direction of the Billing Manager, the Accounting Associate is responsible for billing customers in a timely manner. Utilizing accounting software, this position processes accounts payables and receivables in a high-volume, customer-oriented environment.
Responsibilities and Duties:
- Invoice customers based on correct pricing, taxes, freight, and other applicable charges as quoted to customer or specified customer’s contract.
- Ensure purchase orders and sales orders are correct in accounting system for applicable customers.
- Enter vendor invoices into accounting system for payment.
- Handle discrepancies of any vendor and customer invoices.
- Provide daily pricing and price confirmations for assigned accounts.
- Update pricing template with daily or monthly changes to products, taxes, freight and surcharges.
- Provide customers with monthly usage reports and/or statements.
- Assist with monthly motor fuel tax reports.
- Ensure compliance of standard accounting practices.
- Retrieve aging report from vendors to ensure HPC has received all invoices.
- Print remittance documents for all applicable customers for payment.
- Maintain daily logs of orders placed and delivered.
- Assist with collections and audits.
- Work collaboratively with other departments to assist with accounting questions or requested reports.
- Required to perform other duties as requested or assigned.
Education and Experience
- Minimum associate degree or relevant certification in accounting or related field.
- Minimum 3 years’ experience in high volume billing/payable role.
- 3-5 years’ experience in customer billing.
Knowledge, Skills, and Abilities
- Must be customer service oriented.
- Working knowledge of accounting software such as SAGE/DM2/PDI, as well as MS Office (Word, Excel, and Outlook). Specific Excel proficiency utilizing Macros, VLOOKUP’s, SQL, CSV/delimited files desired.
- Must have excellent verbal and written communication skills.
- Familiarity with basic accounting procedures
- Hands-on experience with spreadsheets and financial reports
- Must be detail oriented with aptitude for numbers
- Ability to take initiative on assignments as necessary.
