Accounting Assistant (Part-Time)

Overview

Who we are:

At Ave Maria Press, a ministry of the Congregation of the Holy Cross, we believe in the power of words to inspire, enlighten, and transform lives. With a legacy of publishing high-quality, trustworthy Catholic content that invites readers into our family of faith, we are dedicated to spreading messages of faith, hope, and love. We are looking for an organized and detail-oriented person to join us and play an important role on our Finance team. You will be working with us at our offices located on the beautiful campus of the University of Notre Dame.

What you will receive:

• A supportive company culture
• Fair and competitive compensation
• Comprehensive benefits package, including 403(b) retirement plan and paid time off
• Part time schedule

Summary:

The Accounting Assistant will support our Finance team in 1) timely and accurate reviewing, validating, recording and reporting of financial information, 2) meeting company obligations to vendors, authors, and employees, and 3) ensuring compliance with agreements, contracts and governmental and tax requirements.

Essential Duties and Responsibilities:

The duties and responsibilities of the Accounting Assistant may consist of, but are not limited to, the following:

• Review, verify, and enter financial data into the Sage 100 ERP system.
• Create, review, and post journal entries.
• Reconcile accounts.
• Create reports using Sage 100 and MS Excel.
• Assist with month-end closing and reporting.
• Review, verify, and process accounts payable transactions.
• Apply customer payments to accounts receivable.
• Assist with annual accounting department responsibilities, including conducting year-end inventory, year-end closing, and audit workpaper preparation.
• Learn and provide back-up for critical accounting duties during absences of other accounting staff.
• Assist other Ave Maria employees as needed to find solutions.
• Other accounting duties, reports, or projects as assigned.

Position Requirements:

• Associate Degree in Accounting or Business Administration, or equivalent experience.
• 2-3 years minimum of proven experience in an accounting or accounts payable role.
• Proficiency with the accounting module of an ERP software (such as Sage 100), including entering transactions and generating reports.
• Proficiency with computer applications, including Microsoft Office (Excel and Word) and Google Workspace (Gmail, Calendar, Drive).

· Expertise and desire to embrace evolving business technology and accounting for ecommerce tools (such as Shopify and ApplePay) is desired

Qualifications, Skills and Abilities:

• Must be able to work with a high degree of organization, accuracy and attention-to-detail, and maintain a schedule in order to meet deadlines.
• Must work well independently and in teams and be able to multi-task and recognize and set priorities.
• Must have strong communication, interpersonal, and problem-solving skills to effectively engage with our team members, customers, authors, and vendors.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear and type to input information; sit and use hands to finger, handle, or feel. The employee may need to lift up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Position Type/Expected Hours of Work:

This is a part-time position. The expected work hours are approximately 25 hours per week, between the business hours of 8:00AM and 4:30PM (EST), Monday through Friday. The exact schedule will be discussed and decided upon during the interview and offer stage.

Job Type: Part-time

Pay: Up to $23.00 per hour

Expected hours: 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Paid time off
• Parental leave

Schedule:

• Day shift
• Monday to Friday

Work Location: In person