Accounting Assistant Ii

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

·         Responsible for the Agency accounts payables (A/P), accounts receivable (A/R), this includes operating, Single Family and Multifamily pre-development and JFM Scholarship accounts.

·         Assist the Operations Staff Accountant with payroll preparation, this includes payroll entry and preparation of payroll reports. 

·         Enter Employee Health Insurance A/R in computerized accounting system.

·         Maintain Health Insurance expense by employee YTD.

·         Maintain list of grants YTD.

·         Organizing and maintaining filing system for both hard copy and electronic filing system for grant receipts.

·         Responsible for recording VISA and ACH payments.

·         Preparations of bank deposit and depositing funds remotely (B of A Cash Pro).

·         Maintain cash receipts monthly summary and YTD reports. Recording of cash receipts in the accounting system (Abila).

·         Review and reconcile of cash receipts log from receptionist with monthly cash receipt journals.

·         Maintain Inventory list with assistance of the Operations Staff Accountant.

·         Responsible for Bank Reconciliations for Multifamily Construction and Self-Help Accounts monthly.

·         Responsible for organizing and filing of all Financial Reports.  This includes filing of all financial monthly journal entries in the Financial Binders.  Filing of all vendor payments and cash receipts.  Creating files for new vendors and customers, PDF and filing electronic.  At the end of the year transfer files for storage and create new files for the new year.

·         Take checks to the post office during payable week, alternating with other accounting staff.

·         Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

·         Associates Degree (A.A) or higher plus a minimum of three to five (3-5) years of experience in accounting or finance.

Required Technical Skills

·         Working knowledge of computers, ten key calculator and most used business software to include, Microsoft Word, Excel, Outlook, PowerPoint, and accounting software (MIP system)

Required Licenses/Certifications

·         Valid California Driver's license

·         Proof of valid insurance as required by CVHC personnel plan.

Other Skills and Abilities

·         Excellent written and verbal communication skills required.

·         Ability to analyze financial data and prepare spreadsheets.

·         Ability to multi-task, prioritize and meet deadlines.

·         Able to maintain strict confidentiality relative to working within the work areas and with assigned work.

·         Maintain a positive, upbeat role, promote, and exemplify Company values and represents departmental objectives and interests to internal and external customers.

·         Follow up on complaints, questions, and concerns; respond to internal/external customer needs in a friendly, timely and efficient manner.

·         Develop and promote teamwork and cooperation among co-workers. 

CONFIDENTIAL INFORMATION

This position has access to confidential information – (Employee’s payroll information, social security number/pay rate/bank account number).

COMPANY FUNDS

This position has access to company funds: (check/credit card receipts / debit card information).

  SAFETY

Comply with established safe work practices and attend all safety-related training provided or made available by the Company.

 Equal Opportunity Employer