Accounting & Administrative Assistant

Accounting & Administrative Assistant

Accounts Payable

• Daily entry of bills, including coding and classifying data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Investigate discrepancies by reconciling vendor accounts and monthly vendor statements.
• Process outgoing payments as directed by Controller.
• Reconcile credit cards.
• Job costing review

Accounts Receivable

• Enter monthly billing information with help from PM’s and Controller.
• Creates invoices and applications for payment as directed.
• Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
• Copies, files, creates files, and retrieves materials for accounts receivable as needed.

Payroll

• Learn our payroll and step in as backup for payroll manager as needed
• Calculating / entering time, wages, and salaries
• Payroll and payroll liabilities, state and federal reporting
• Certified payroll / prevailing wages
• Union payroll reporting
• Issuing paychecks and direct deposit entries
• Benefits deductions, garnishments, etc.
• New hire reporting

Other Responsibilities

• Assist with month-end and year-end closing.
• Assist with reconciling bank statements.
• Assist project set-up and entering budgets.
• Assist with project closing.
• Assist with bidding / bidding process.
• Assist with change orders.
• Assist with audits.
• Draft, update and edit documents using MS Office
• Draft, update and edit documents using Adobe Pro / Creative Cloud
• Research and coordinate special projects as needed.
• Take mail to post office and deposits to bank.
• This list is not all-inclusive - other duties may be assigned and duties may be adjusted as business needs change.

Skills and Abilities:

• Strong written and verbal communication skills
• The ability to communicate effectively and relay information to others clearly.
• Ability to multitask and to complete a wide variety of tasks.
• Ability to prioritize tasks according to deadlines and company needs.
• Ability to manage time and meet deadlines.
• Strong organizational skills
• Strong interpersonal skills to interact positively with others including co-workers, customers, vendors, and supervisors.
• Attention to detail to ensure tasks are completed thoroughly and correctly.
• Ability to work independently or with others in a group setting.
• Flexibility and the ability to adjust to new tasks easily should immediate needs change.
• Ability to work with minimal supervision.
• Critical thinking and problem-solving skills

Qualifications

• 2 years of experience with accounts receivable and accounts payable (required)
• 2 years of experience with payroll and payroll reporting (required)
• Familiar with Microsoft Word, Outlook, PowerPoint (preferred)
• Familiar with construction accounting programs or ERP systems (experience other than QuickBooks is preferred)
• Construction (including pay applications) or manufacturing accounting experience (preferred)
• Job costing knowledge/experience (preferred)
• Tech savvy is a plus.
• Notary in Montana or ability to become a notary in Montana (preferred)

Other opportunities for growth:

• Professional development
• Paid training for relevant professional certifications
• Cross-training with others in the office
• Learning new skills: we want to provide training that helps you better understand your work because we want you to succeed.
• Making your job easier: we want to provide tools to make things easier for you to do your job.
• If you want to enhance your skills or learn more things in this role, we are happy to help you with that. We want you to be ready for advancement if the opportunity arises.

This isn’t a remote position. It is an in-office position that is currently Monday-Friday. The schedule is somewhat flexible and adjustable to candidate.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Ability to Relocate:

• Bigfork, MT 59911: Relocate before starting work (Required)

Work Location: In person