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Form of workJob Description
POSITION OVERVIEW
1. The Accountant is responsible for processing Accounts Payable transactions through the Accounting System.
2. The Accountant is responsible for billing incidental charges through the Billing System.
3. The Accountant processes online and tracks purchase orders as requested.
4. The Accountant prepares and makes bank deposits.
5. The Accountant prepares journal entries as needed.
6. The Accountant maintains proper documentation for all transactions both electronically and in paper form.
7. The Accountant tracks and maintains Prepaid Expense records in accordance with guidelines.
8. The Accountant produces monthly budget vs actual comparison reports for the benefit of each cost center manager.
QUALIFICATIONS
9. Preferred qualifications
a. Bachelor’s degree in accounting.
b. Minimum of three years of Accounting experience
c. Self-starter with strong teamwork capabilities
d. Excellent communication and organization skills
e. Impeccable integrity and faithfulness to the school
f. The ability to tightly and correctly control confidential information.
g. Practicing Catholic with an excellent moral reputation and an apostolic zeal for working for the Church.
REPORTING STRUCTURE
10. The Accountant reports directly to the Director of Finance and Human Resources, and his/her absence, to the principal.
SPECIFIC RESPONSIBILITIES
11. Accounts Payable
a. Accurately code and enter all invoices consistent with budgeted accounts/cost centers and on a timely basis
b. Obtain invoice and PO approvals prior to submitting the invoice for payment
c. Ensure proper documentation is maintained on 100% of transactions.
d. Prepare the weekly AP aging report to facilitate the check signing process by the Director of Finance and Human Resources.
e. Prepare checks for Signature.
f. Initiate 401K payments and code correctly into the General Ledger.
g. Properly load all disbursements into the Banks Positive Pay system.
h. Process signed checks through the mail on a timely basis.
12. Credit Card Processing
a. Collect and track all credit card receipts.
b. Match receipts to the credit card statement by the 10th of each month.
c. Accurately code all credit card transactions to the proper G/L account and cost center
d. Ensure proper cost center manager authorization for all credit card transactions.
e. Capture proper documentation for all credit card transactions both physically and electronically.
13. Purchasing
a. Execute purchase order requests based on approved documentation
b. Preserve PO documentation for matching with invoices
c. Maintain documentation for tracking order deliveries
d. Maintain an inventory of office supplies for use by the School Mgmt, Finance, IT, Development and Admissions
14. Accounts Receivable
a. Prepare accurate incidental billings through the billing system including:
i. Extracurricular Fees
ii. Book Fees
iii. After School Care Fees
iv. Technology Fees
v. Testing Fees
vi. Other Fees as determined by the Director of Finance and Human Resources
b. Ensure billings are loaded on a timely basis
15. Banking
a. Prepare physical deposits as needed ensuring accuracy and proper account assignment
b. Execute remote deposits of checks into the participating bank accounts on a timely basis
c. Accurately record all deposits in the G/L on a timely basis
d. Track banking activity daily and ensure that all transactions are proper and are reflected correctly in the G/L.
e. Track Bingo transactions and ensure that all are properly recorded on a timely basis.
16. General Ledger
a. Prepare journal entries ensuring that all are accurately coded loaded on a timely basis
b. Maintain the pre-paid asset schedule in accordance with the Accounting Policy, properly releasing JE’s to reflect amortization of each asset.
c. Generate club account reports as needed by club sponsors
d. Assist in month-end closing as needed.
17. Monthly Budget Reporting
a. Prepare monthly budget vs actual cost center reports
b. Review reports and correct any identified allocation errors
c. Publish monthly budget vs actual reports to the cost center managers.
d. Provide timely responses to any cost center manager inquiries.
e. Make any G/L adjustments approved by the Director of Finance and Human Resources.
18. Administrative Duties
a. Maintain an organized filing system housing physical documentation of transactions.
b. Track Boosterthon totals for teachers
19. Perform additional duties as assigned by the Director of Finance and Human Resources including:
a. Execute against annual Strategic Objectives as assigned by the Director of Finance and Human Resources.
b. Execute the annual Personal Development Plan as approved by the Director of Finance and Human Resources.
c. Serve as the primary backup to the HR Coordinator to ensure payroll processing is uninterrupted.
d. Perform research of financial related inquiries as requested
e. Attend all Staff Meetings as scheduled.
Our school is best known for its strong academics and the full development of all aspects of the person. This is fruit of our four-tiered Integral Formation® methodology which focuses on the intellectual, spiritual, character, and apostolic development of each student.
Highlighting this is the recognition we have received being named to the National Catholic High School Honor Roll every year since 2004, Cardinal Newman Society and #1 Co-ed Private Catholic School in DFW.
Recognizing the parent as the primary educator of the child, our mission embraces the entire family. We provide a safe, moral, and spiritual environment which leads to positive peer groups and joyful, caring, confident students.
The Highlands has a full time Leadership Formation Team of religious men and women whose focus is the personalized character and spiritual development of each student. We have a clear and enthusiastic Catholic identity, yet lived in a way that families from other faiths feel at home. We incorporate the truth about who God is and how we should relate to Him and to each other into the daily lived experience at school.
With the intellectual, spiritual, character, and apostolic formation, and building on the foundations laid at home, The Highlands School students are given what is necessary to be strong leaders who value virtue and service to others, being true lights in our world.
