8325 - Program Manager Iii - Adult Parole/Probation Programs (Community Justice)

Salary: $83,345.60 - $106,392.00 Annually
Location : Medford, OR
Job Type: Full Time
Job Number: 8325
Department:Community Justice
Division: Adult Services
Opening Date: 11/03/2023
Closing Date: Continuous
Job Description
Jackson County Employment Opportunity!
Come to Jackson County and enjoy the Rogue Valley! Incredible scenic beauty with endless outdoor activities and abundant sunshine. Our temperate climate is known as some of the west's best. The Rogue Valley lies along the "Wild and Scenic" Rogue River and its tributaries in Southern Oregon. Bordered by three mountain ranges - the Southern Coast Range, the Cascades, and the Siskiyou Mountains, the valley enjoys relative isolation and a mild climate. From the world-renowned Ashland Shakespeare Festival, to our beautiful rivers and historic downtowns, to our friendly communities, there is no shortage of things to do or good fold to do them with. The Rogue Valley International Airport in Medford links to Phoenix and Los Angeles daily. Portland is just over 250 miles to the north, San Francisco is a day's drive to the south, Crater Lake is a few hours east, and the coast is a few hours west. Jackson County is perfectly situated right in the center of it all.
Jackson County strives to recruit, hire and retain the best employees!
Pre-Employment Requirements and/or Preferences

• The ideal candidate will have a strong understanding of and commitment to evidence-based practices and will understand and embody the core values of Jackson County Community Justice: integrity, respect, trust, consistency and teamwork.
• The candidate will be skilled at the supervision and support of staff, listening, coaching and feedback.
• The candidate will be inquisitive, self-motivated and detailed. The will be open-minded, and excellent team player and invested in the outcomes as well as the process. They will value collaboration, engagement and a positive attitude with a solution-oriented outlook.
• Must be certified by the Department of Public Safety and Standards Training (DPSST) as a Parole/Probation Officer within 18 months of hire date.
• This position requires completion of a comprehensive background which will include a psychological examination by a Psychologist chosen by Jackson County.
• Submit transcripts, if using college education to meet educational minimum requirements.
• Pass a criminal background check prior to hire.
• Submit an acceptable DMV certified court print prior to hire. Click on the following link to review
• Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review
• The is a non-represented position. (Management/Confidential)

Job Duties and Requirements
I. Position Summary
Plans, organizes, and manages the development, implementation, and on-going operation of moderately sized program or several small specialized programs. Initiates and implements management activities within program area; prepares and administers budget for the program; and provides leadership and support to staff.
II. Supervision Exercised
Acts as a supervisor to various classifications.
III. Examples of Essential Position Duties

• Coordinates, schedules, and oversees all activities within area of assignment to assure that work is performed efficiently and according to appropriate guidelines, procedures, and regulations; prioritized and coordinates work with other departments, staff, and contractors to ensure timely completion of projects.
• Selects, supervises, and evaluates assigned staff; conducts performance evaluations, and initiates disciplinary actions as warranted; resolves grievances and other sensitive personnel matters.
• Prepares the annual budget for assigned program or programs based on work schedules, departmental goals and staffing needs; maintains fiscal records and monitors expenditures and distribution of budgeted funds to assure compliance with approved limits.
• Recommends and implements policies, procedures, guidelines, and standards for the efficient and effective operation and maintenance of assigned program, assuring compliance with applicable legal requirements and county policies and goals.
• Manages on-going comprehensive needs assessment, audits, program evaluation, and special studies as required, to assure program compliance with legal requirements.
• Manages and participates in the coordination of assigned program planning and development activities and service delivery strategies among local agencies and organizations, other county departments, private service organizations, schools, citizens groups, community coalitions, advisory boards and committees, and other organizations as necessary.
• Supervises the administration of service contracts, including authorizing payments for services, monitoring for compliance with the contract and implementing corrective action as necessary.
• Remains current on legislation, legal requirements, and ordinances affecting assigned area and interprets information to advise staff or subordinates of any applicable changes in procedures to reflect revised legal requirements.
• Actively researches and prepares, or supervises the preparation of applications for federal, state, and local grant agencies and for funding from other funding sources; assures compliance with grant requirements, directing the preparation of required reports.
• May serve as a key liaison for the program and direct the resolution of inquiries, problems, complaints, or emergencies affecting availability or quality of services. Responds to sensitive or complex inquiries or service complaints.
• Analyzes program effectiveness and recommends improvements to existing services, equipment and operating systems; researches, analyzes and evaluates new developments in assigned area and works to expand existing program and services; develops and recommends new programs and program modifications.
• Develops and maintains a record-keeping system that provides for the proper evaluation, control and documentation of assigned operations, may include client tracking and management information systems.
• Adheres to County and departmental policies and procedures as well as safe work practices, policies and procedures.
• Develops and maintains effective working relationships with other staff, public officials, the general public and representatives of other agencies.
• Attends and participates in required trainings.
• Has regular and reliable attendance.
• Working irregular hours is required.
• Performs other related duties as assigned.

IV. Knowledge, Skills and Abilities

• Thorough knowledge of principles and practices of program management and administration, including budget development, monitoring, and evaluation.
• Knowledge of data collection and analysis, and research methodologies.
• Knowledge of the application and interpretation of federal, state, and local rules, regulations, codes, and ordinances as they relate to area of assignment.
• Knowledge of modern supervisory and management principles and practices.
• Knowledge of practices, principles, and techniques of public administration and the organizational structures and functions of governmental entities and agencies.
• Ability to set work priorities and train, direct, motivate, and evaluate the work of assigned staff.
• Ability to apply judgment and discretion in resolving problems and interpreting policies and regulations.
• Ability to develop, organize, and oversee work programs, including monitoring budgets and funding, work schedules, grant preparation and administration requirements, and progress reviews.
• Ability to develop and maintain effective working relationships with other staff, public officials, the general public, and representatives of other agencies.
• Ability to effectively respond to and reconcile competing interests of governmental entities, community organizations, service providers, contractors, and public representatives as they affect the planning and operation of programs.
• Ability to communicate effectively, both orally and in writing and to make effective public presentations to technical, complex, and often controversial information.
• Ability to establish and maintain accurate records of assigned activities and operations.

V. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)
Education and Experience

• Bachelor's degree in relevant field of assignment, Master's degree preferred AND five years of progressively responsible professional experience in program administration, with at least four year in area of assignment including supervisory or managerial experience; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.

Licenses, Certificates and Other
Valid Oregon State Driver's License with an acceptable driving record. Professional licenses and certificates may be required for specific positions.
Physical Demands (Performance of the essential duties of this position includes the following physical demands and/or working conditions)
Typically requires climbing, stooping, kneeling, crouching, reaching, standing, walking, sitting, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Requires exerting up to 20 pounds frequently, 50 pounds occasionally, of force to move objects. Minimum physical effort is required. Some positions require driving.
Working Environments
Work is generally performed in an office environment and may include exposure to disruptive people.
VI. Additional Information
This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management's decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification.
Equal Opportunity Employer
JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Jackson County does not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Women, minorities and the disabled are encouraged to apply. Upon request, special accommodations and/or assistance will be gladly provided for any applicant with sensory or non-sensory impairments. Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at or call 541-774-6036.
Jackson County Benefit Summary - Management/Confidential Employee
Jackson County provides an excellent, generous and comprehensive benefits package for eligible employees and their dependents, as applicable.
This overview provides highlights of the comprehensive benefits package Jackson County management/confidential employees receive. If any statement conflicts with the applicable plan documents, Codified Ordinance, and/or Jackson County policies, the applicable documents will govern.
Insurance
Health Insurance - As of July 1, 2023 Regular full-time employees and their eligible dependents receive medical insurance, including prescription and chiropractic, dental, and vision coverage at a cost to the employee of $22.82 per paycheck ($49.45 per month) toward the monthly composite premium. Regular full-time employees may not waive coverage. Regular part-time employees may enroll in the full plan, with a prorated composite premium depending on their full-time equivalent (FTE), or may elect to waive benefits. Coverage begins on the first of the month following an employee's date of hire.
Hinge - Provided through Regence, Hinge is an online virtual Physical Therapy benefit for all employees and their dependents enrolled in the health insurance plan. This online virtual service will work around your schedule in the comfort of your own home, and there is no cost to the employee.
Wellness Center by CareATC - In addition to health insurance, certain primary care medical services, lab services, and prescription medications are offered at no out-of-pocket cost for the employee who is enrolled in the County's health insurance plan, and their eligible dependents at the wellness center.
Group Life Insurance and Accidental Death and Dismemberment - Fully funded for regular full-time employees (prorated for regular part-time employees), the benefit is equal to two times the employee's annual salary rounded to the next higher $1,000, to a maximum of $500,000. Insurance in excess of $50,000 is a taxable benefit.
Long-term Disability - Fully funded for regular full-time employees (prorated for regular part-time employees), employees are eligible the first of the month following date of hire. The benefits are payable after a waiting period of 60 days at a rate of 66 2/3 percent of base salary, up to a maximum monthly benefit of $12,000.
Voluntary Accidental Death and Dismemberment - Regular employees may choose to participate in additional AD&D coverage through payroll deduction, and have the choice of plan and coverage amounts.
Voluntary Life Insurance - Regular employees may choose to participate in additional Life Insurance coverage through payroll deduction, and have the choice of coverage amounts.
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