5369 - Project Manager I (Conveyance Job Order Contract Project Controls)

Salary: $60,487.00 - $84,682.00 Annually
Location : Tucson, AZ
Job Type: Full Time
Job Number: 2024-00160
Department: Regional Wastewater Reclamation
Division: WW DEPDIR PLAN ENG
Opening Date: 02/02/2024
Closing Date: 2/16/2024 11:59 PM Arizona
FLSA: Exempt
Position Description
Salary Grade: 14
Pay Range
Hiring Range: $60,487 - $72,584 Annually
Full Range: $60,487 - $84,682 Annually
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.
The Regional Wastewater Reclamation Department Capital Improvement Program (CIP) manages a $50M annual budget focusing on the maintenance, repair, rehabilitation, and new construction of wastewater assets. Project Manager I's responsibilities are focused on the Department CIP Project Controls. Knowledge of County CIP project management-related software such as Advantage Management System (AMS), Purchasing/Budgeting (PB), Maximo, and Pima Insights is a plus. Responsibilities of this position include interacting with the Procurement Department in the development of new contracts, execution of amendments, and oversight of contract budgets. Additional responsibilities include working closely with the County Project Design and Construction Department to keep the County Administration updated regarding the Department's 5-year CIP Program.
Duties/Responsibilities
(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Develops program goals, objectives, policies and procedures and establishes short- and long-range program performance plans subject to management review;
Manages and administers program activities and evaluates program effectiveness and success;
Develops, negotiates, monitors, and administers contracts, intergovernmental agreements, and/or financial and service agreements for the program managed;
Monitors program contract compliance and takes corrective action as required;
Performs as a program representative within the community, delivers informational news releases, serves as a program contact person and participates in community awareness activities;
Develops and maintains effective working relationships and coordinates program activities with other county departments, public and private agencies, organizations and groups to promote the program and its goals;
Analyzes federal, state and local legislation and ensures program compliance with applicable regulations and policies;
Directs organizational and management studies for the purpose of identifying problems and alternative solutions to the problems;
Develops, writes and administers the program's annual budget, prepares program-related financial forecasts and identifies funding sources to support program activities;
Reviews and analyzes routine and special reports detailing the status and/or success of the program, prepares recommendations and/or initiates corrective action;
Evaluates management problems and makes decisions regarding the proper course of action;
May supervise the activities of county staff and evaluate performance;
May make recommendations to the Board of Supervisors regarding program objectives;
May direct the preparation and submittal of proposals and grant applications;
May access or maintain specialized databases containing program-specific information to review information or generate reports.
KNOWLEDGE & SKILLS:
Knowledge of:

• principles and procedures of public administration, management, and program planning, development, and evaluation;
• federal, state and local laws, rules and regulations;
• principles and practices of budgeting, accounting, purchasing, contracting and financial management;
• contract and grant application preparation, negotiation and administration;
• community agencies, organizations and resources;
• data and statistical analysis techniques and application to planning studies and projects;
• principles and techniques of effective communication to include written composition and public speaking;
• applications of automated information systems.

Some positions within this classification require knowledge of program-specific terminology, principles, practices and procedures.
Skill in:

• planning, developing, evaluating and managing programs and projects;
• preparing and administering budgets, grants and contracts;
• researching, analyzing and reporting data;
• presenting, explaining and interpreting program goals, objectives, policies and procedures to the public;
• directing staff and planning, organizing and coordinating program activities;
• communicating effectively;
• establishing and maintaining effective working relationships with service groups and organizations;
• establishing, reviewing and modifying procedural and technical guidelines to enhance program effectiveness;
• use of automated information systems to maintain or produce data.

Minimum Qualifications
(1) A Bachelor's degree from an accredited college or university with a major in a program-related field, as defined by the appointing authority at the time of recruitment and four years of professional level experience in coordinating, monitoring, administering or managing program or specialized work unit activities.
(Relevant professional level experience and/or education from an accredited college or university may be substituted.)
OR
(2) One year of experience with Pima County as a Program Coordinator.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Minimum five (5) years experience writing and processing delivery orders, contracts, and change orders by County and State Procurement codes.
2. Minimum three (3) years experience researching and processing budget adjustments and multi-year management of project budget allocations.
3. Minimum three (3) years experience working with Finance criteria for capitalization of new and existing assets.
4. Minimum three (3) years experience in Capital Project (CIP) and Qualified Consultant List (QCL) invoice processing and troubleshooting.
5. Minimum three (3) years experience working in a team-oriented, communication-laden environment requiring coordination between teams and project members to achieve group goals.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.
Special Notice Items: Some positions may require satisfactory completion of a personal background investigation, polygraph examination and/or pre-/post appointment drug-testing by law enforcement agencies due to the need for access to law enforcement, corrections or court facilities, property and associated confidential and sensitive information, documents, communications and data base systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
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