23-24 Senior Clerk

Job Goal: Organize, coordinate, schedule and perform office functions to support the Principal/Assistant Principal/Director and/or Supervisor. Coordinate communications between administrators, District and site personnel, parents, students and the general public.

Qualifications:

• High School diploma or equivalent, related school or office experience
• Ability to use computers efficiently with knowledge of computer office programs
• Proficiency in use of office machinery and technology
• Good communication and interpersonal skills
• Knowledge of school office procedures
• Ability to exercise good judgment and common sense
• Ability to perform work accurately and thoroughly
• Aptitude or competence for other assigned responsibilities

Responsibilities:

• Performs a variety of clerical, secretarial and bookkeeping duties in a school and/or District office.
• Organizes and coordinates a wide variety of clerical, bookkeeping and other office functions and activities related to the administration of diverse programs and operations at a school; prioritizes and schedules duties and assignments to assure efficiency and effectiveness and meets established timelines.
• Serves as secretary and provides administrative assistance to the Administrator; schedules and arranges appointments, meetings and conferences.
• Coordinates and facilitates communications between Administration, parents, students, school and support services.
• Communicates with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolves conflict and issues.
• Assists the Administrator in the preparation of reports; researches, compiles and organizes information.
• Processes requisitions and assists Department Chairpersons with maintenance of student data.
• Types from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions and reports.
• Maintains daily teacher attendance log and records of substitute teachers.
• Acts as liaison between the school site and the general public by researching and conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, email, fax or personal contact; maintains internal communication system insuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between site/program and outside agencies and districts; interacts with and assists students and parents/guardians by explaining and enforcing school site requirements; communicates as necessary with supervisor;maintains confidentiality of records.
• Ensures that appropriate calendars of activities are maintained for the school including establishment of schedules for parent conferences, Individualized Education Program (IEP) meetings, school visitors, and other meetings; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directors and questions; assists Administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops; assists in the development of office procedures; insures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program insuring adequate levels are maintained.

Position Reports to: Building Principal

Rate of Compensation:

In accordance with AFSCME Clerical Collective Bargaining Agreement