Work Instructions Admin

Work Instructions Administrator

Job Title:

Work Instructions Administrator

FLSA Status:

Exempt

Department:

Information Systems

Reports To:

Information Systems Manager

Prepared By:

Prepared Date:

Approved By:

Approved Date:

Job Definition

Manages the company work instruction platform to ensure consistency in use of the platform amongst all manufacturing and production departments in the company. The Work Instructions manager is a key element to both the administration of manufacturing process information, as well as ensuring high quality standards are communicated and tracked within the company work instruction platform.

Overall Purpose of the Work Instructions Admin

The Work Instructions Admin will guide various dept leaders and team experts in creating, publishing and editing easy to follow step by step guides that clearly explain how tasks are completed to reduce job frustration, speed training, improve quality and increase safety.

CORE RESPONSIBILITLIES:

• Training team & department leaders to write Work Instructions that are easy to read and follow for a new person that consistently follow standard formatting and terminology as set by the Work Instructions administrator.
• Leads Scale-Tec's team members in the proper use of the work instruction platform.
• Develop formatting standards for work instruction content, presenting the best workflow experience with the work instruction platform.
• Oversee work instruction creation schedule, which is informed by the production schedule & department leaders.
• Administrator of Work Instructions platform managing the contract and subscription base as well as access permissions.
• Research and implement new features in work instruction software.
• Develop the Work Instructions approval process and implement approval roles in Work Instructions software.
• Communicates needed work instruction changes with the approval authorities.
• Track work instruction revisions while retaining copies of previous versions and developing a process for implementing new versions.
• Trains and assists manufacturing & operations teams in the proper use of video, pictures, and audio when documenting various steps of the Work Instructions.
• Creates standardized symbology, giving emphasis within Work Instructions to quality and safety considerations.
• Develop and track Work Instructions KPI (Key Performance Indicators).
• Adds Work Instructions links to other platforms such as Netsuite to incorporate with Work Orders.
• Writing & editing technical job SOP's in Work Instructions software.
• Preserve Scale-Tec's essential knowledge in SOP.
• Empower work instruction improvement.

This list of core responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as deemed necessary.

SKILL & EXPERIENCE REQUIREMENTS:

• Competency in writing technical documentation such as how to & installation manuals.
• Able to build and maintain productive relationships with team members.
• Possess excellent written and oral communication and negotiation skills.
• Analytical with strong problem-solving abilities.
• Keen attention to detail and accuracy.
• Project management experience in an industrial environment.
• BS or BA preferred or equivalent experience.
• Extensive experience with work or process instructions.
• Fluent in basic computer/tablet use and manipulation of video, pictures and audio files.
• Ability to write technical documentation clearly.
• Love working with people.
• A helpful spirit.
• Exceptional organizational skills.
• Familiarity and ability to work with SOP and common office software.
• Skilled in reducing complex jobs into simple, easy to follow steps.
• Inquisitive and pays attention to details.
• Ability to prioritize and execute tasks efficiently.
• Willingness to take on new challenges and build on current skills.
• Exceptional analytical and conceptual thinking skills.
• Ability to check all technical material for consistency and accuracy.
• Able to handle confrontation & feedback and bring a team together around a central goal.

Benefits
- Competitive salary based on experience
- Health insurance coverage
- Retirement plan options
- Paid time off and holidays

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

An associate degree or two years of college with job related course work and two to four years of progressively responsible related experience; or a combination of education and experience; or a high school diploma/equivalent with four to six years of progressively responsible related experience.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Anamosa, IA 52205: Relocate before starting work (Required)

Work Location: In person