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SalaryJob Description
Job Title: WEX Payroll Coordinator
Reports to: Director of Project Accounting
Office Location: Remote/office work-Waukesha, WI (most live in Wisconsin and be willing to travel to Waukesha Office when needed- but can be work from home)
Type: Non-Exempt / Full-Time
Wage: $21.63 to $22.36
Primary Objectives of Position: Under the direction of the Director of Project Accounting, the WEX Payroll Coordinator performs general payroll and human resource duties, as well as fiscal duties related to the temporary employees placed in Work Experience positions.
Essential Job Functions: This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary.
- Set up and coordinate background checks and drug screens for job candidates, as needed
- Collect and enter new hire information needed for E-Verify and to set up in Great Plains
- Create and/or track timesheets in timekeeping system
- Maintain WE program payroll information by collecting, calculating and entering data in Great Plains
- Contact various project department supervisors for any missing information and to resolve payroll/timesheet discrepancies
- Calculate payroll taxes, garnishment amounts, back pay and adjustments
- Resolve payroll discrepancies by collecting and analyzing information
- Train project staff on the proper usage of the WEX Onboarding System, timekeeping system, debit card process, I-9 form completion and bi-weekly payroll spreadsheet completion needed to process payroll
- Compile internal payroll and management reports
- Provide payroll information by answering questions and requests
- Organize, maintain, file, process and accurately update all WE payroll and personnel files on a weekly basis
- Assist with year-end processing of W-2's including printing, separating and stuffing of W-2's for mailing, and reporting to the various state tax entities
- Learn staff payroll processes and procedures by training with the Corporate Payroll Specialist to become their back-up
- Train the Corporate Payroll Specialist on WEX processes and procedures so they become you're back-up
- Maintain employee confidence and protect payroll operations by keeping information confidential
- Provide support to corporate fiscal staff when needed
- Other duties and special projects as needed to meet overall company objectives
Qualifications:
Education: Minimum of high school diploma/GED required; associate degree preferred.
Experience: Minimum of 1 years' experience performing human resource or payroll duties preferred. Any experience with Great Plains a plus.
Skills/Abilities: Must be detail oriented and possess exceptional organizational, analytical, communication and customer service skills. Excellent data entry and computer skills, including Word and Excel. Must be able to identify and resolve problems in a timely manner. Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records and reports. Must be a self-starter who works well in a fast paced, team-oriented environment.
Other:
Must successfully pass pre-employment background check and drug screen
Must be able to travel to Waukesha Office when needed.
Additional Requirements: Must have valid driver's license and adequate vehicle insurance coverage.
Diversity is at the heart of our business. It is key to our people's passion for serving individuals and communities who seek to build a stronger workforce. We strive to create a work environment that provides all our team members with equal access to information, development and opportunity. Furthermore, our commitment to diversity and inclusion is deeply rooted in the values instilled by our Four Cornerstones and commitment to Extreme Customer Service.
Equal Opportunity Employer
Dynamic Workforce Solutions is an equal opportunity employer/program and auxiliary aids and services are available upon request to individuals with disabilities.
