Wedding & Event Planner - Coordinator

Under the direction of the Senior Event Planner, the Event Lead will observe and assist with various projects assigned by the Special Events department.

General responsibilities may include assisting with:

• Planning and coordination of weddings, meetings, and events
• Creation of hard and soft copy files
• Developing communications relevant to event management (including timelines, calendars, reports, diagrams, etc.)
• Onsite event management and set-up
• Online marketing for company and client needs

Specific responsibilities:

• Assisting with the special events sales process
• Observing client intake and event logistics
• Assisting in on-site event execution (including set up, break-down and general support)
• Contributing to the development and maintenance of event mailing, media, and guests lists
• Providing customer service to Beyond the Veil clients
• Managing the flow of inbound calls and transferring them to staff as appropriate

Event Lead will gain and/or improve upon his or her:

• General communication skills
• Understanding of inner workings of a nonprofit organization
• Understanding and knowledge of executing Event Orders
• Ability to facilitate efficient and strategic event planning meetings that meet the goals of internal and external stakeholders
• Client intake procedures and exceeding client expectations
• Logistical support of Special Events
• Knowledge of conflict resolution and guest satisfaction
• Catering operating procedures and event execution
• Ability to work in a fast-paced, mission-driven organization
• Understanding of special events and the hospitality industry
• General customer service skills

Profile of the ideal candidate:

• Previous event planning and coordination experience
• Demonstrate a high level of initiative
• Strong analytical and decision-making skills
• Ability to grasp concepts quickly
• Meticulous with detail
• Positive attitude
• Show eagerness and capacity to learn
• Adaptable
• Sound organization and communication skills
• Exceptionally reliable and trustworthy
• Solution seeker
• Ability to work harmoniously and effectively with others'

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Work Remotely

• No

Job Type: Part-time

Pay: $15.00 per hour

Expected hours: 8 – 11 per week

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Weekends as needed

Work Location: In person