Address
Form of workSalary: $62,882.71 Annually
Location : Tuscaloosa, AL
Job Type: Full-Time
Job Number: 31100002
Department:Water & Sewer
Opening Date: 12/19/2023
Closing Date: 12/28/2023 5:00 PM Central
Summary
The purpose of this classification is to perform administrative work functions associated with, quality assurance/quality control (QA/QC), planning and scheduling of Water & Sewer Department work and contracted project scheduling. This position also plans and schedules assignments, outlines work processes, and identifies needed materials for predictive, preventive, routine, scheduled, and emergency maintenance services for maintaining city infrastructure.
Essential Functions
The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification, but are determined by the normal requirements for the particular position.
Must possess superior organizational skills and be able to prioritize and work simultaneously on several projects.
Oversees and coordinates quality control and quality assurance protocols of the maintenance and operations program data management.
Ability to coordinate assignments with other sections, departments or agencies.
Ability to run production reports to make sound decisions when scheduling work.
Ability to plan, schedule and evaluate the quality and quantity of work needed to accomplish work group goals within set limits of time and cost.
Supervises, directs and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals.
Prepares and/or receives forms, work orders, or documentation; completes, processes, and/or forwards as appropriate; maintains accurate records.
Communicates via telephone and/or two-way radio; provides information; takes and relays messages; responds to requests for service.
Performs all duties assigned by assigned supervisor; follows standard operating procedures.
Enters work orders in Lucity or any other computerized maintenance management software (CMMS). Review work order and CCTV assessments for accuracy.
Produces asset management data reports; performs data summary analyses.
Assist directors and division managers with contract management, contract correlation, and all administrative services during project development, bid phase and construction phase.
Assist Water & Sewer with scheduling materials.
Assist Water & Sewer with estimating small operational projects.
Dispatches call outs and enters 311 work orders.
Process invoices and reconciles receipts with appropriate reports.
Ability to schedule daily work for linear asset crews. This includes accurately assigning the correct number of crew members and other resources to each job on the schedule and coordinating traffic plans as needed. This also includes being aware of potential job hazards and making the crews of aware so proper planning can be done.
Assists operations teams by issuing work orders in a sequential flow to individual employees or work teams.
Oversees material usage and costs.
Develops, documents, and maintains standard operating procedures associated with maintenance jobs.
Manages database of incoming and completed work orders.
Develops and maintains a queue of prioritized field-ready work orders and prepares weekly and bi-weekly schedules based on available labor forecasts.
Confers with purchasing, warehouse, engineering, and other personnel to exchange information regarding inventories, schedules, scope of work, and related issues.
Trains maintenance/operations personnel in proper use of CMMS to ensure highest quality work orders are produced and maintained for future reference.
Works with the maintenance and construction supervisors in developing the scheduled maintenance programs to minimize impact to production.
Responsible for planning maintenance and construction work orders.
Responsible for determining any technical documentation that will support the craftsmen, technician or crew.
Responsible for supporting safety programs.
Organizes training and trains staff on proper workflow.
Confirms utility locates prior to initiation of maintenance or construction activities.
Prepares and/or completes correspondence, forms, reports or other documents to meet any state or federal reporting requirements; forwards and maintains.
Meets goals and performance measures set forth by Water & Sewer Department.
Must have working knowledge of Lucity maintenance management software or equivalent software and data analysis.
Must have working knowledge of ArcGIS software.
Must be computer literate; must be able to use basic office software packages; must be able to utilize software to construct, modify and maintain spreadsheets (MS Excel); must be able to produce and modify documents in word processing software (MS Word); should be able to use asset management software application (Lucity) and geographical information systems software application (ArcMap).
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
Incorporates continuous quality improvement principles in day-to-day activities.
Must meet regular attendance requirements.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.
Formulates a work plan to accomplish assigned tasks efficiently and safely based on available personnel and equipment; assigns tasks to crews and workers; obtains equipment, tools, and materials required for the project.
Prepares, maintains, and inspects daily logs, reports, and records on maintenance and repair activities; submits reports as appropriate; maintains file system of departmental records; prepares and/or receives forms, reports, work orders, maps, charts, diagrams, or documentation; completes, processes, and/or forwards.
Operates a computer to enter, retrieve, review, or modify data; verifies accuracy of entered data and make corrections; utilizes word processing, spreadsheet, database, geographical information system, email, and other programs.
Consults with sales representatives; contacts outside repair services; solicits bids for machinery repair or replacement; submits purchase orders; prepares purchase requisitions.
Responsible for QA/QC of linear asset work orders and assessment data.
Responsible for generating work schedule for Water & Sewer crews.
Minimum Qualifications
High School Diploma or GED required; five years' experience in infrastructure or facility maintenance to include three years progressively responsible experience in using a CMMS or other computerized work order system, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid driver's license.
Minimum Requirements to Perform Essential Job Functions
The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification, but are determined by the normal requirements for the particular position.
PHYSICAL REQUIREMENTS: Tasks involve the ability to exert very moderate physical effort in light work of lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks will involve extended periods of time typing and data entry at a computer workstation. Physical demand requirements are at levels of those for sedentary work. Ability to sit for hours with florescent and incandescent lights.
DATA COMPREHENSION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things which may include forms, reports, invoices, budget documents, technical manuals, procedural manuals, or reference materials.
INTERPERSONAL COMMUNICATION: Requires the ability to speak with and/or signal people to convey or exchange information, including giving/receiving assignments and/or directions to/from co-workers, assistants, managers, or supervisors as well as communicating with elected officials and the general public.
LANGUAGE ABILITY: Requires ability to read a variety of documentation, directions, instructions, and methods and procedures. Requires the ability to write job-related documentation and reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
INTELLIGENCE: Requires the ability to learn and understand relatively complex principles and techniques, to understand departmental policies and procedures, to make independent judgments in absence of supervision, and to acquire and be able to expound on knowledge of topics related to primary occupation.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
NUMERICAL APTITUDE: Requires the ability to add and subtract, multiply and divide, calculate decimals and percentages, utilize high school level algebra and geometry, and determine time and weight.
FORM/SPATIAL APTITUDE: Requires the ability to visually inspect items for proper length, width, and shape using job related equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using job related equipment and in operating motor vehicles.
MANUAL DEXTERITY: Requires the ability to handle a variety of items, equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting motion or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DIFFERENTIATION: May require the ability to discern color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with and relate to people beyond giving and receiving instructions. Must be able to adapt to and perform under minimal stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive nature of sounds by ear.
The City of Tuscaloosa offers a comprehensive benefits package to full-time permanent employees that includes retirement, vacation and illness leave, paid holidays, medical and dental insurance, flexible spending account, life insurance, and other supplemental insurances and deferred retirement saving plans.
For a more detailed overview of our benefits package, please visit the Employee Benefits Summary within our website or contact the Human Resource Department at (205) 248-5230.
01
Do you have GIS experience?
02
Do you have experience in water or wastewater?
Required Question
Location : Tuscaloosa, AL
Job Type: Full-Time
Job Number: 31100002
Department:Water & Sewer
Opening Date: 12/19/2023
Closing Date: 12/28/2023 5:00 PM Central
Summary
The purpose of this classification is to perform administrative work functions associated with, quality assurance/quality control (QA/QC), planning and scheduling of Water & Sewer Department work and contracted project scheduling. This position also plans and schedules assignments, outlines work processes, and identifies needed materials for predictive, preventive, routine, scheduled, and emergency maintenance services for maintaining city infrastructure.
Essential Functions
The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification, but are determined by the normal requirements for the particular position.
Must possess superior organizational skills and be able to prioritize and work simultaneously on several projects.
Oversees and coordinates quality control and quality assurance protocols of the maintenance and operations program data management.
Ability to coordinate assignments with other sections, departments or agencies.
Ability to run production reports to make sound decisions when scheduling work.
Ability to plan, schedule and evaluate the quality and quantity of work needed to accomplish work group goals within set limits of time and cost.
Supervises, directs and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals.
Prepares and/or receives forms, work orders, or documentation; completes, processes, and/or forwards as appropriate; maintains accurate records.
Communicates via telephone and/or two-way radio; provides information; takes and relays messages; responds to requests for service.
Performs all duties assigned by assigned supervisor; follows standard operating procedures.
Enters work orders in Lucity or any other computerized maintenance management software (CMMS). Review work order and CCTV assessments for accuracy.
Produces asset management data reports; performs data summary analyses.
Assist directors and division managers with contract management, contract correlation, and all administrative services during project development, bid phase and construction phase.
Assist Water & Sewer with scheduling materials.
Assist Water & Sewer with estimating small operational projects.
Dispatches call outs and enters 311 work orders.
Process invoices and reconciles receipts with appropriate reports.
Ability to schedule daily work for linear asset crews. This includes accurately assigning the correct number of crew members and other resources to each job on the schedule and coordinating traffic plans as needed. This also includes being aware of potential job hazards and making the crews of aware so proper planning can be done.
Assists operations teams by issuing work orders in a sequential flow to individual employees or work teams.
Oversees material usage and costs.
Develops, documents, and maintains standard operating procedures associated with maintenance jobs.
Manages database of incoming and completed work orders.
Develops and maintains a queue of prioritized field-ready work orders and prepares weekly and bi-weekly schedules based on available labor forecasts.
Confers with purchasing, warehouse, engineering, and other personnel to exchange information regarding inventories, schedules, scope of work, and related issues.
Trains maintenance/operations personnel in proper use of CMMS to ensure highest quality work orders are produced and maintained for future reference.
Works with the maintenance and construction supervisors in developing the scheduled maintenance programs to minimize impact to production.
Responsible for planning maintenance and construction work orders.
Responsible for determining any technical documentation that will support the craftsmen, technician or crew.
Responsible for supporting safety programs.
Organizes training and trains staff on proper workflow.
Confirms utility locates prior to initiation of maintenance or construction activities.
Prepares and/or completes correspondence, forms, reports or other documents to meet any state or federal reporting requirements; forwards and maintains.
Meets goals and performance measures set forth by Water & Sewer Department.
Must have working knowledge of Lucity maintenance management software or equivalent software and data analysis.
Must have working knowledge of ArcGIS software.
Must be computer literate; must be able to use basic office software packages; must be able to utilize software to construct, modify and maintain spreadsheets (MS Excel); must be able to produce and modify documents in word processing software (MS Word); should be able to use asset management software application (Lucity) and geographical information systems software application (ArcMap).
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
Incorporates continuous quality improvement principles in day-to-day activities.
Must meet regular attendance requirements.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.
Formulates a work plan to accomplish assigned tasks efficiently and safely based on available personnel and equipment; assigns tasks to crews and workers; obtains equipment, tools, and materials required for the project.
Prepares, maintains, and inspects daily logs, reports, and records on maintenance and repair activities; submits reports as appropriate; maintains file system of departmental records; prepares and/or receives forms, reports, work orders, maps, charts, diagrams, or documentation; completes, processes, and/or forwards.
Operates a computer to enter, retrieve, review, or modify data; verifies accuracy of entered data and make corrections; utilizes word processing, spreadsheet, database, geographical information system, email, and other programs.
Consults with sales representatives; contacts outside repair services; solicits bids for machinery repair or replacement; submits purchase orders; prepares purchase requisitions.
Responsible for QA/QC of linear asset work orders and assessment data.
Responsible for generating work schedule for Water & Sewer crews.
Minimum Qualifications
High School Diploma or GED required; five years' experience in infrastructure or facility maintenance to include three years progressively responsible experience in using a CMMS or other computerized work order system, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid driver's license.
Minimum Requirements to Perform Essential Job Functions
The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification, but are determined by the normal requirements for the particular position.
PHYSICAL REQUIREMENTS: Tasks involve the ability to exert very moderate physical effort in light work of lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds). Tasks will involve extended periods of time typing and data entry at a computer workstation. Physical demand requirements are at levels of those for sedentary work. Ability to sit for hours with florescent and incandescent lights.
DATA COMPREHENSION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things which may include forms, reports, invoices, budget documents, technical manuals, procedural manuals, or reference materials.
INTERPERSONAL COMMUNICATION: Requires the ability to speak with and/or signal people to convey or exchange information, including giving/receiving assignments and/or directions to/from co-workers, assistants, managers, or supervisors as well as communicating with elected officials and the general public.
LANGUAGE ABILITY: Requires ability to read a variety of documentation, directions, instructions, and methods and procedures. Requires the ability to write job-related documentation and reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
INTELLIGENCE: Requires the ability to learn and understand relatively complex principles and techniques, to understand departmental policies and procedures, to make independent judgments in absence of supervision, and to acquire and be able to expound on knowledge of topics related to primary occupation.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
NUMERICAL APTITUDE: Requires the ability to add and subtract, multiply and divide, calculate decimals and percentages, utilize high school level algebra and geometry, and determine time and weight.
FORM/SPATIAL APTITUDE: Requires the ability to visually inspect items for proper length, width, and shape using job related equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using job related equipment and in operating motor vehicles.
MANUAL DEXTERITY: Requires the ability to handle a variety of items, equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting motion or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DIFFERENTIATION: May require the ability to discern color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with and relate to people beyond giving and receiving instructions. Must be able to adapt to and perform under minimal stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive nature of sounds by ear.
The City of Tuscaloosa offers a comprehensive benefits package to full-time permanent employees that includes retirement, vacation and illness leave, paid holidays, medical and dental insurance, flexible spending account, life insurance, and other supplemental insurances and deferred retirement saving plans.
For a more detailed overview of our benefits package, please visit the Employee Benefits Summary within our website or contact the Human Resource Department at (205) 248-5230.
01
Do you have GIS experience?
- Yes
- No
02
Do you have experience in water or wastewater?
- Yes
- No
Required Question
