Virginia Management Fellows Program Coordinator

Job Description

The role of Virginia Management Fellows (VMF) Program Coordinator is a full-time restricted university staff position at Virginia Tech. This position will report directly to the VMF Project Manager. In this role, you will provide administrative leadership and support office management in a dynamic academic environment. Your responsibilities will encompass operational support for the VMF program in the School of Public and International Affairs (SPIA) in the College of Liberal Arts and Human Sciences (CLAHS) at Virginia Tech. The VMF program is looking for a collaborative and dedicated colleague who can contribute to our diverse and inclusive learning community. If you are innovative, solutions-oriented, and committed to teaching and research, this position is a perfect fit. The position is based at the SPIA Richmond location, working closely with faculty, staff, students, and state agency partners.
Key responsibilities include:
Planning, preparing, and marketing VMF program training and events.
Managing training materials, including editing, posting, and printing.
Assisting with fellow and volunteer recruitment and onboarding.
Supporting data collection and entry, along with survey instrument development.
Providing technical support for virtual and in-person conferences.
Taking meeting notes and maintaining the VMF website and social media.
Handling supplies, calendar management, and meeting reminders.
Coordinating food/beverage service and event photography.
Setting up room designs for VMF programs.
Assisting with alumni outreach and professional development.
Communicating with university and agency partners, vendors, and community contacts to support VMF events and projects.
In return, you'll enjoy benefits like two paid academic courses per year, insurance, paid leave, retirement plans, and more. If you're ready to contribute to our vibrant academic environment and embrace diversity, we look forward to receiving your application.

Required Qualifications

Bachelor's degree in related field or equivalent level of training and/or experience.
Leadership and management experience in a professional setting.
Significant professional office management experience with skills including visitor reception, records management, and administrative support.
Demonstrated ability to prioritize and manage multiple tasks concurrently with excellent organizational skills.
Experience in directly supporting complex projects and events.
Demonstrated proficiency with computer applications such as Microsoft Office, Google Docs, and Canvas (or similar learning management system).
Ability to produce error-free correspondence and documents.
Willingness to work some early mornings and evenings for coverage of campus events.

Preferred Qualifications

Knowledge of best practices for social media platforms such as Facebook, Twitter, Instagram, and LinkedIn.
Prior service in state or local government, research, nonprofit, or in a higher education setting.

Pay Band

3

Appointment Type

Restricted

Salary Information

$50,000-$55,000

Review Date

October 24, 2023

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.