Vessel Documentation Coordinator

CANAL BARGE COMPANY, INC.
VESSEL MAINTENANCE DEPARTMENT - Vessel Documentation Coordinator
I. BASIC FUNCTION
Support staff position to coordinate issues related to tracking, maintaining, reporting requirements to ensure United States Coast Guard, (USCG), American Bureau of Shipping (ABS), United States Environmental Protection Regulatory (EPA) compliance for all Canal Barge Company, Inc. (CBC) boats and barges. Provide direct support for department personnel, vital customers, company systems, database maintenance and reporting requirements in support of Boat and Barge Maintenance operations.
II. MAJOR RESPONSIBILITIES
A. Assist in all issues related to tracking, maintaining, reporting, and forecasting all requirements to ensure USCG/ABS/EPA Regulatory compliance for all CBC boats and barges.
B. Provide direct support to SIRE Supervisor and Assistant Manager - Compliance & Systems to ensure quality and accuracy of information for Departmental/Company Databases, Reports, and Documentation Requirements to maintain equipment uptime.
C. Carry out the CBC Mission, Business Philosophy and Code of Conduct.
III. SPECIFIC RESPONSIBILITIES
A. Assist in all issues related to tracking, maintaining, reporting, and forecasting all requirements to ensure USCG/ABS/EPA Regulatory compliance for all CBC boats and barges.

• Inspections Database - Responsible for updating, maintaining, and auditing inspections database
• Coordinate Internal Structure Exams (ISEs) with Project Manager and Port Engineer to include coordination of all shipyard outages with in-house or third-party surveyors
• Coordinate with USCG/ABS/EPA to understand requirements and maintain full and uninterrupted compliance
• Coordinate with Towing Vessel Inspection Bureau (TVIB) to understand Sub Chapter M requirements and maintain full and uninterrupted compliance.
• Certificates of Inspection (COI) - Assist in ensuring COIs are accurate and renewed as required and originals placed onboard
• Vessel General Permit (VGP) for EPA - Assist in reporting, tracking, processing, and maintaining fleetwide VGP
• USCG User Fees - Responsible for renewing User Fees through the USCG as required
• Certificates of Financial Responsibility (COFR) - Responsible for renewing COFRs through the Department of Homeland Security as required
• Certificates of Documentation (COD) - Responsible for renewing CODs through USCG as required
• Audits - Forecast and plan future regulatory requirements three months prior to due date

B. Provide direct support to SIRE Supervisor and Assistant Manager - Compliance & Systems to ensure quality and accuracy of information for Departmental/Company Databases, Reports, and Documentation Requirements.

• CBC Website - Responsible for updating CBC Website with electronic documents, data, and drawings
• Planning and Budgeting - Assist as required
• Competitive Bid Process - Assist in and distribution of competitive bid packages, receipt of bid responses, compiling bid responses for comparison, analysis, and decision making
• Forecast - Provide direct support to SIRE Supervisor, Assistant Manager - Compliance & Systems and Director - Vessel Engineering to initiate data collection and updating forecast software for boats and barges on completion of USCG and ABS required inspections.
• Responsible for understanding job requirements and duties of SIRE Supervisor and Operations Assistant to serve as backup to staff as required
• Attend Boat and Barge Maintenance Staff Meetings and follow-up on action items to ensure timely completion
• Perform additional projects and duties as assigned by Boat and Barge Maintenance management

C. Carry out the CBC Mission, Business Philosophy and Code of Conduct
IV. REQUIREMENTS

• Excellent computer skills are essential, including proficiency with MS Office Suite and database applications required
• Post-secondary education required. College graduate preferred.
• Knowledge of or experience in the marine transportation industry or a related field preferred
• Strong written, spoken, and critical thinking skills
• Possess a positive, proactive attitude, and curious mindset encouraged
• Ability to maintain attention to detail and excellent organization skills while adjusting to shifting priorities
• Position is office-based and will require daily commute to/from Belle Chasse, LA

Canal Barge Company, Inc. and its subsidiaries are Equal Opportunity Employers - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.